Researcher and Grants Administrator

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine, as well as support to refugees in Poland, Romania, and Moldova. The portfolio in Ukraine focuses on Health, Protection, and WASH programming in partnership with two local NGOs, with private funding and support from USAID/BHA.

This position will be based in Ukraine. Local Nationals Only

POSITION SUMMARY:

Researcher and Grants Administrator is responsible for ensuring compliance with general donor regulations, grant specific requirements and Project HOPE policies and procedures. Additionally, this position will ensure that all information and data collected from the field is compiled, documented, analyzed and reported in a results-based and timely manner for internal purposes and as per donor requirements.

PRINCIPAL RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty with satisfactory results with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Under the supervision of the Program Manager and in close collaboration with the M&E Coordinator, ensure timely compilation of program and project data to comply with internal, donor, and sector coordination reporting requirements by deadline.
• Work in tandem with the Program Manager and technical program staff to support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.
• Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status.
• Provide assistance in preparation of budgets and in the analysis and evaluation grant performance and budget burn rates in coordination with program and finance personnel.
• Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders.
• Maintain grants filing system for all grants, including agreements, proposals, revisions, reports, etc
• Provide editing and quality assurance of all internal and external reports for review by the management prior to dissemination.
• Conduct regular review, with project teams and HQ, of contract delivery and performance against indicators (project and contract indicators).
• Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates.

Communication

• Under the Supervision of the Program Manager, develop, implement, and monitor a communication and visibility plan to facilitate better understanding among partners, donors, beneficiaries and host communities, media, the general public, and government stakeholders about the Project HOPE mission as an organization including program achievements and progress.
• Assist in donor relations; participate in calls with PROJECT HOPE’s donors, represent the the mission at donor meetings as required; and communicate relevant priorities to donors and internal business development.
• Act as the focal point for collecting and compiling information to produce internal/external communication materials highlighting the PROJECT HOPE’s contribution toward responding to crisis, ensuring the respect of organization ethics and code of conduct and standards are considered before all products are disseminated publicly.
• Provide high-quality editing of reports, text and any program and communication materials and products to the standard required for public dissemination.
• Maintain and update PROJECT HOPE country profile documents, fact sheets, and presentations for external audiences.
• Ensure all PROJECT HOPE and donor visibility requirements and communications commitments are implemented.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree Business administration or Social Sciences, International Development and/or in a relevant field of study. Master’s Degree preferred.
• 3 years’ experience with a humanitarian organization in grants management.
• Experience of institutional donor policies, guidelines and strategies and analysis.
• Experience writing proposals and managing information related to large-scale emergency response and reporting to donors.
• Promotes and encourages a culture of compliance and ethics throughout Project HOPE. As applicable to the position, maintains a clear understanding of Project HOPE’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.
• Ability to exercise sound judgment and make decisions independently.
• Ability to meaningfully contribute to decision making processes.
• Ability to effectively present information (both written and verbally) and respond appropriately to questions from senior managers in the field and HQ, counterparts and senior officials.
• Outstanding organizational and self-motivation skills.
• Fluent knowledge of Ukrainian and English (Upper-intermediate or higher; interview conducted in English).
• Essential computer literacy (word, excel and internet).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.