Request for Proposals – Interpretation services (EN – AR/FR/SP)

About Interpeace

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in collaboration with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Background

Interpeace’s Strategic Partnerships and Communications Unit (SP&C) is overall responsible for the strategic positioning of the organization towards partners and the general public, enabling the organization to better mobilize the resources, knowledge and political momentum required to achieve its mandate. Interpeace’s SP&C Unit is responsible for: 1) developing, maintaining and enhancing strong strategic partnerships with governments, international organizations, and other key partners, and 2) leading the organization’s external communication efforts by developing and implementing strategies and plans, coordinating across units and offices, as well as providing editorial and technical capacity support.

Interpeace seeks to hire an agency to deliver upon demand interpretation services from Arabic, French, Spanish to English and English to Arabic, French, Spanish. This includes, but is not limited to:

• Providing interpretation for internal Interpeace events
• Providing interpretation for external Interpeace events
• Providing interpretation for events held by Interpeace and its partner organizations.

Preparation and Submission of Proposals

Interpeace invites qualified service providers to submit a bid to provide the services described in the attached Terms of Reference, and which form an integral part of the present Request for Proposal (RFP).

The Bidder shall bear all costs associated with the preparation and submission of its proposal, and Interpeace shall not be responsible or liable for those costs, whether direct or indirect, regardless of the conduct or outcome of the RFP, nor if the RFP is cancelled, altered or postponed for any reason. This includes, but is not limited to, any and all costs incurred for pre-proposal clarifications, oral presentations, site visits, and subsequent meetings and negotiations.

All offers shall be prepared in English. Offers shall comprise the following documents:

1. Technical Proposal

The Terms of Reference (ToRs) of the services requested by Interpeace can be found in Annex A. The technical proposal should include the following information:

1. A list of experience in providing interpretation services to international organizations and other similar clients in the past 5 years.
2. A description of the provider’s professional background and technical ability to produce and deliver high-quality interpretations from English to Arabic, French and Spanish and vice versa. This includes providing sample interpretations. Examples of interpretations about international affairs, peace and security, human rights, etc., will be an asset.
3. A copy of formal professional certificates obtained by the provider and/or those staff members who are likely to be responsible for service delivery.

Financial Offer

This must contain an all-inclusive offer of the interpretation rate per language per hour.

The cost of preparing a bid and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

All offers to provide the services described in this RFP must be submitted by e-mail to Emilio Congco, Interpeace’s Communications Support Officer ([email protected]) by 15 October 2022. All submissions must indicate “Offer for interpretation services” in the subject line.

Participation in this RFP indicates acceptance of the terms and conditions provided.