Reporting Specialist

Saint Andrew’s Refugee Services, Cairo

Vacancy Announcement: Reporting Specialist

Founded in 1979, StARS is a refugee service provider in central Cairo that works to enhance the quality of life for refugees and vulnerable migrants through five broad program areas: education, psychosocial, legal, community outreach and unaccompanied youth and children support services. We provide high-quality services meeting the unaddressed needs of refugees, and we provide a safe and inclusive space for displaced people to come together as a community. We work for refugees, with refugees, to make rights recognition a reality.

StARS’ Mission: Driven by a commitment to justice and fairness, StARS works as displaced people and for displaced people to respect human dignity and enhance quality of life.

StARS’ Vision: Displaced people lead in the creation and implementation of responses to different forms of migration to establish safe, just, welcoming, and inclusive communities globally.

We serve people from many places, including Eritrea, Ethiopia, Iraq, Somalia, South Sudan, Sudan, Syria and Yemen.

To learn more please visit our website: www.stars-egypt.org or our Facebook page https://www.facebook.com/standrewsrefugeeservices?fref=ts

Job overview

The Reporting Specialist is responsible for drafting, compiling, editing, and finalizing narrative reports and funding applications. In close coordination with the different departments and programs at StARS, they ensure the delivery of accurate, high-quality reports. Under the supervision of the Director of Programs, the Reporting Specialist is responsible for the following tasks and other duties, as assigned:

Responsibilities and Duties

Reporting:

· Draft and compile narrative progress reports based on inputs from StARS departments.

· Review and edit narrative progress reports drafted by StARS Departments and Programs.

· Undertake a thorough review of donor reports, correct errors and resolve discrepancies, and thereby support the submission of high-quality narrative reports;

· Consult with StARS departments and programs to respond to ad hoc reporting requests;

· Confer with StARS departments and programs to respond to questions and concerns from various funders and donors promptly;

· Create presentations to communicate reports in visual and written formats using online tools;

· Keep up-to-date on all reporting deadlines and ensure timely submission of donor reports in coordination with the relevant StARS departments and units.

· Support the Monitoring and Evaluation Unit in keeping programs up-to-date of project indicators and reporting templates.

Cross-departmental support:

· Provide technical guidance to StARS departments and programs to meet internal reporting requirements and deadlines;

· Develop capacity development tools, including training materials and packages.

· Train new management staff on report drafting, and provide ongoing training based on needs identified through their reviews of input from StARS Departments.

· Support department directors and coordinators in improving their knowledge reporting tools, as well as giving feedback on reports submitted.

· Support department reporting structures

Internal reporting:

· Final responsible for internal reporting (e.g., quantitative and narrative reports per Program/Department, analyses of Focus Group Discussions, contribution to policies and guidelines, other ad hoc reports);

· Overseeing internal reporting systems (data collection, templates, deadlines)

· Working with departments to ensure accurate internal reporting

· Coordinating with Programs Monitoring and Evaluation Coordinator on data collection for internal reporting

· Coordinating with Director and Deputy Director of Programs Department on distributing internal reporting outcomes

Basic Competencies:

· Professionalism: Demonstrate professional competence and expert knowledge of the relevant substantive areas of work.

· Respect for Diversity: Demonstrate an appreciation of the multicultural nature of StARS and the diversity of its staff.

· Ethics and Values: Demonstrate and safeguard ethics and integrity.

· Work in teams: Demonstrate ability to work in a multicultural, multi-ethnic environment and maintain effective working relations with people of different national and cultural backgrounds.

· Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication

Functional Competencies:

▪ Excellent command of written English.

▪ Strong analytical and report writing skills.

▪ Background in Monitoring and Evaluation

▪ Ability to synthesize program performance data and produce analytical reports.

▪ Strong planning, goal-setting, prioritization, and organizational skills.

▪ Ability to pay close attention to detail.

Working Hours: The Reporting Specialist is expected to be at work for 40 hours per week, between the hours of 9am and 5pm, from Sunday to Thursday. Longer hours, evening and weekend work are sometimes necessary. Work will be conducted both in StARS premises and also in refugee communities and centers.

Supervised by: Director of Programs Department

Salary: 13,700 EGP/month, rising to 14,700 EGP/month following successful completion three-month probationary period. Plus 4,020 EGP/year Health Coverage and 100 EGP/month Saving Scheme Contribution upon completion of probationary period.

Additional official benefits as stipulated in StARS Staff Handbook Guidelines.

This position is subject to a three-month probationary period, at which time the employee’s performance will be reviewed and probation may be extended.

Closing date for applications: 16 March 2022

Anticipated Starting date: 1 April 2022