Regional Supply Chain YODA Coordinator

Reports to: Regional Supply Chain Specialist

Direct reports: No direct reports

The Organization

Plan International is an independent children’s rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries.

Programme Y.O.D.A is an organisational change programme through which we will change our Enterprise Resource Planning (ERP) solution, revise our processes and working practices in relation to Finance, Grants, Programmes and Projects and Supply Chain Management, and develop a new Project Management and Monitoring, Evaluation, Research and Learning (PMERL) solution.

Our new ERP solution will strengthen our business processes, leading to a more data driven and transparent organisation, which in turn, makes us more efficient and sustainable. Our PMERL solution will enable us to use data-driven insights to design, deliver and evaluate gender-transformative programmes and influencing, so we can reach 100 million girls. Together, they will help us understand the cost and impact of our projects, so we can make more informed decisions as we deliver our global strategy.

Role Purpose

The YODA supply chain coordinator will lead specific projects to strengthen supply chain across Country Offices, provide technical inputs to relevant regional initiatives and strengthen supply chain capabilities. Initially the role will focus on the rollout of the Y.O.D.A. ERP system.

Accountabilities and Main Work Activities

• Work closely with the regional SC specialist on building a consistent plan for the region on YODA preparedness activities
• Implement & support the YODA SC strengthening plan.
• Provide technical support to Country Offices, and the Regional Hub, including to implement the supply chain OM and strengthening approaches and to provide high quality guidelines, tools and upskilling as prioritised by Country Offices.
• Support the finalisation and implementation of the new Y.O.D.A. ERP system within Country Offices.
• Provide high quality technical expertise
• Provide technical support to Plan International’s Technical Networks, specifically at Country Office level, including the development and testing of methods and tools for supply chain inclusion in the project idea, design and planning in line with Y.O.D.A deployment processes.
• Drive continuous learning
• Promote and facilitate active YODA SC network across the region
• Develop, promote and embed learning processes and practices across Country Offices for YODA preparedness.
• Contribute to drafting learning papers that capture lessons from Plan International’s work in order to inform better supply chain to improve programmes implementation for D365.
• Provide support to the regional supply chain specialist in country reviews (SCAT tool)
• Provide support to Country Offices**.** Be available to provide ad hoc in-country and virtual support to Country Offices in supply chain.
• Be responsive to concerns and requests from other stakeholders including partners, donors and Plan’s National Organisations and provide support and problem solving as required.

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

• Country Office supply chain team and head of operations to provide technical inputs to the implementation of the SC strengthening guidance.
• CD to ensure that issues at Country Offices with respect to supply chain are raised and addressed.
• Country Management Teams and Regional Management Teams including Directors of Sub – Regions on progress, capacity and status of supply chain.
• Country Office Project Managers, Business Development and Finance teams to ensure supply chain is set up and effectively managed in Y.O.D.A.
• Colleagues at the Global Hub and Regional Hub with responsibilities to or dependent on good supply chain practices.
• Colleagues from region + GH team in support of the OM webinars/training development

Technical Expertise, Skills and Knowledge

Essential

Knowledge

• Expert knowledge of supply chain in humanitarian/development sector.
• Significant experience and a strong understanding of processes, approaches, tools and methodologies of supply chain management, and organisational learning, that is up to date with best practices in the sector.
• Strong understanding of the realities of NGO supply chain and limitations that impact project implementation, financial control, monitoring, reporting evaluation and learning.
• Understanding of critical supply chain components around procurement planning, sourcing, buying and fleet management.
• At ease with ERP system and D365 / digitalization
• Training skills and good communication skills.

Skills

• Strong analytical and problem-solving abilities.
• Able to roll-out appropriate guidelines, tools and templates for improved supply chain and implement them at scale.
• Able to analyse large amounts of data and generate powerful reports and information from them.
• Communicating supply chain concepts and terminology in simple language to non-experts. Writing in plain English.
• Strong collaboration skills, able to build cooperation and negotiate compromises.
• Strong attention to detail.
• Proven experience of using online technology for communication and learning.
• Fluent in English (plus French for the West Africa region and Spanish for the Region of Americas).

Behaviours

• Listens to and consults with others with genuine curiosity and interest to learn.
• Co-creates with diverse staff across the organisation.
• Demonstrates genuine curiosity and enthusiasm to find win-win solutions when facing challenges and ambiguity.
• Facilitates joint understanding and the development of good practices.
• Inspire trust and support from others.
• Promotes innovation and learning.
• Takes responsibility for achieving significant results.
• Able to build rapport with wide range of groups.
• Demonstrably committed to Plan’s goals and values.
• Committed to child safeguarding.

Desirable

• Capacity in languages appropriate to the region will be an advantage.
• Experience in or supporting supply chain in multiple countries.
• Proficient with Excel and Power BI.

Languages required

• Fluency in English, both verbal and written.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.