Regional Roving Funding Coordinator

The RRFC is assigned for short-term missions with the aim of providing support to a specific country office for the production of quality donor proposals or reports, in coordination with colleagues from the program department.

As a RRFC, you will professionalize efforts to seek out funding opportunities, develop proposals, and successfully close funding through government and multilateral donors and partners.

The RRFC will be the relevant research expert to develop strategies and approaches that will respond to donor requests. The incumbent will manage the proposal process, drawing on and working closely with Oxfam’s institutional funding team alongside the country program team.

ROLE REPORTS TO

Regional Business Development Manager, West Africa

KEY RESPONSIBILITIES

Qualitative contract management and development support for Oxfam’s country programs

Planning/Strategy

• Lead or support the establishment, maintenance and implementation of up-to-date fundraising strategies and plans

• Support and identify new funding opportunities (diversify funding streams where appropriate), conduct donor mapping and develop a donor engagement plan.

Financing coordination

• Coordinate effectively with Oxfam WAF and other Oxfam entities at confederation levels to ensure overview and adequate support for proposal development, contract management, reporting submissions and liaison with donors

• Establish and maintain key funding documents such as pipelines, co-funding plans and reporting tracking tools

Proposal development

• Support the development and submission of high-quality concept notes and proposals

• Work effectively with colleagues from other functions, partner organizations, Oxfam affiliates and regional teams to jointly develop funding proposals

Negotiation and management of contracts with lessors

• Lead or support favorable negotiation of donor contracts in accordance with Oxfam policies and procedures

• Support program teams with contract management systems, grant initiation workshops, timely submission of quality donor reports, donor compliance and donor audits

External mobilization

• Facilitate Oxfam’s engagement with donor agencies, partner agencies and other external stakeholders to identify funding opportunities, exchange information on programs and priorities, promote technical cooperation, to ensure regular communication and joint advocacy with the (I)NGO community and donors, to solve problems and help negotiate solutions

Information management

• Ensure that all funding/contract management records, both electronic and hard copy, are complete and kept up to date

• Understand, maintain and support capacity building of country program colleagues on Oxfam’s grant management system and other internal systems

Champion the design and delivery of gender-responsive and inclusive projects that incorporate the principles of safe programming, partnership and feminism

• Focal points for gender, MEAL and safe programming adequately review proposals, log frames, MEAL plans, budgets and reports prior to affiliate/donor submission

• Oxfam partners adequately review proposals, log frames, MEAL plans and relevant budgets before submitting them

• The work of Oxfam partners is properly highlighted in proposals and reports

• All proposals include a good quality protection risk matrix

• Consent is received (and recorded) for all relevant partner and grantee data shared through proposals and reports

• We behave with integrity at all times in accordance with Oxfam’s Code of Conduct. We are aware of local reporting mechanisms and in-country protection focal points and are proactive in reporting any protection concerns and supporting our colleagues.

• We are committed to communicating with donors on protection, appropriately and in a timely manner

Leadership and capacity building of funding teams and country-based partners

• Assess and build capacity of colleagues in planning, securing and managing earmarked funds using appropriate methodology

• Ensure country funding teams are familiar with safe programming requirements

• Ensure country funding teams have access to key Oxfam funding tools and know how to use them

• Support recruitment/succession planning processes to adequately resource country funding teams

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International needs to be able to:

· Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)

· Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

Competencies

• Ability to influence

• Flexibility, adaptation to change, evolution in complex and new environments

• Ability to interact with multiple internal and external stakeholders

• Planning and organizational skills

• Proactivity

• Results oriented

• Teamwork and collaboration

Experience

• In the management of development and humanitarian action projects, preferably in West African countries

• In the management and coordination of proposals and narrative and financial reports (with different levels of complexity)

• Experience of working with donors present in the region (EU/ECHO, ASDI, GFFO, BMZ, UN…)

Qualifications and knowledge

· Higher level university studies

· Cooperation for development, humanitarian action, campaigns and political advocacy

· Project cycle, formulation, project evaluation

· French and English (read, spoken and written)

Other

• Availability to travel: up to 60% of your time.

• By being temporarily assigned to different countries and/or jobs, the candidate will report to/work with different people who are not his/her direct manager (Thematic Leader, Program Manager, Country Director, etc.), which in some cases may involve a temporary change in functional hierarchy.

Desirable

· Training desired in Oxfam’s thematic areas of specialization (Climate Justice, Humanitarian Action, Accountable Governance, Just Economies and Gender Justice)