Regional Resources Management Officer (Central America, North America, and the Caribbean)

Position Title : Regional Resources Management Officer(CentralAmerica,NorthAmerica,&theCaribbean)

Duty Station : Panama City, Panama

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 25 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall guidance of the Regional Director (RD) for Central America, North America and the Caribbean, the direct supervision of the Senior Regional Resources Management Officer (SRRMO) and in close coordination with the Administrative Centres in Manila (MAC) and Panama (PAC), also, with the Division of Accounting and Financial Reporting (ACO) at Headquarters (HQ), the Regional Resources Management Officer will be responsible and accountable for monitoring the administrative, budgetary, financial, information technology, procurement, logistics and human resources functions to provide resources management support to the Regional Office (RO) and its Country Offices (COs).

Core Functions / Responsibilities:

1. Provide resources management support to the RO and its COs including, but not limited to: (a) Assist the RO and COs in matters related to administrative and financial issues. Assist in reviewing existing procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness. (b) Assist in monitoring financial and human resources dashboards of projects budgets and analyze variances between budget and actual expenditures and project commitments. Support M&E Unit on identify and develop tools to improve project M&E in the region. (c) Assist the SRRMO in preparing donor financial reports and ensure they are consistent with the narrative reports. (d) Provide support, to local staff in the region, in the areas of finance, human resources, project administration, logistics and procurement, and give assistance to Identify, systematize and disseminate best practices on financial and administrative activities in the region, including undertaking duty travel to COs. (e) Assist in the preparation of the Budget of the RO and reports that may be required in coordination with the SRRMO. (f) Update regularly the RO Business Continuity Plan (BCP).
2. Provide resource management support to small IOM Missions in the region due to lack of internal capacities, including, but not limited to: (a) Support the preparation of financial requirements, project budgets and related funding agreements; Monitor the financial management for the projects, financial projections, and monitoring tools. (b) Assist in the implementation of administrative and human resources policies and practices. (c) Support in the timely and accurate personnel administration and payroll processing and ensure proper documentation with regards to payroll and personnel administration. (d) Monitor and further strengthen appropriate internal controls and provide support in the implementation of relevant operational control systems. (e) Provide support on developing financial and administrative plans to measures financial sustainability in country offices including risk analysis.
3. Assist the SRRMO in managing the human resources function, recruitment processes, retention, promotion and separation of local staff, in the region and the RO including, but not limited to: (a) Assist the SRRMO in implementing IOM’s Human Resources policies, rules, and regulations, as well as standards; and ensure that the COs’ administrative procedures are in place and followed and are in accordance with these practices. (b) Monitor the personnel administration of RO San Jose staff, for local staff currently performed by COs San Jose, to ensure processes are followed correctly and that documentation is correct, review contracts, extensions, and personnel actions forms. (c) Ensure timely and regular implementation of the Staff Evaluation System (SES) in the RO and in the COs in the region. (d) Assist the SRRMO in the recruitment processes in the region and in the RO. (e) Assist the SRRMO in coordinating staff trainings in the RO and in the region in the relevant areas of human resources management including PRISM HR. (f) Assist in the preparation of reports that may be required in coordination with the SRRMO, RD or HRM. (g) Support the SRRMO in reviewing the maintenance of the PRISM HR Module in the COs to keep the information accurate and up-to-date and ensure the regular updating of the COs and the RO organigrams.
4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree preferably in Business Administration, Finance, Management, or Public Administration or a related field from an accredited academic institution with two years of relevant experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience with internal control assessment, internal audit and/or external audit.

Skills

• Extensive knowledge of IOM internal procurement, assets management, administrative and financial rules, as well as IOM’s PRISM elements; good knowledge of HR.

• Good knowledge of IOM’s regulations, policies and procedures preferred;

• Good knowledge of IOM accounting systems – PRISM FI, MM and HR modules.

• Knowledge of the region is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and Spanish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

The position will be seated in Panama together with the supervisor SRRMO, but register under

RO San Jose – due to ongoing restructure of the Admin Department for RO´s.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.