Regional HR Officer

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Context

Under the direct supervision of the Regional Resource Management Officer (RRMO), the successful candidate will be responsible for monitoring and supporting the human resources functions of the Country Offices (COs) within the EEA region.

Core Functions / Responsibilities

The incumbent will carry out the following duties:

1. Provide first line support and guidance to the COs in the region in managing the human resources function as well as on interpreting and applying HR policies, rules and regulations in the local context. Coordinate with relevant units at HQs and the Administrative Centers in view of ensuring appropriate guidance and support is provided to the COs as necessary;
2. Review submissions by COs, including Post Description (PDs), reclassification requests, etc. Provide basic advice and assist in ensuring the implementation of appropriate processes, mechanisms and internal controls in the COs within the region;
3. Provide direct advice to COs regarding staff members’ rights, entitlements and responsibilities when required. Report regularly and refer sensitive queries to supervisor, as appropriate;
4. Monitor the contractual status of HoOs in the region. Ensure relevant HR actions are properly coordinated and contracts and personnel action forms are timely issued;
5. In coordination with RRMO undertake monitoring missions to COs in the EEA region to review local HR practices, provide advice and, in case of deviations, suggest measures to align them to the Organization’s policies and practices;
6. Provide direct support and guide the COs in maintaining the PRISM HR Module in order to keep the information accurate and up-to-date as well as with the rollout/implementation of new HR PRISM updates including eREC (e-recruitment);
7. Monitor and follow up with COs timely and regular implementation of the Staff Evaluation System (SES);
8. Provide direct support to the small missions in the region with timely and accurate personnel administration and payroll processing;
9. Assist in implementation of up scaling or downsizing activities for COs in the region, in accordance with HR policies;
10. Contribute in planning and organizing staff trainings in the region, including related needs assessment, in close coordination with the Staff Development and Learning Unit.
11. Prepare training materials and deliver human resources management trainings, including PRISM HR, when requested;
12. Track and monitor gender balance regional statistics; assist in planning for the achievement of regional gender targets and in promoting equal recruitment and treatment as per IOM Gender Policy, as delegated. Support efforts to increase awareness of staff on gender; sexual exploitation, harassment and abuse; and relevant IOM policies;
13. Ensure relevant filing and tracking systems of the RO Brussels are well maintained and updated regularly, as necessary;
14. Draft HR and administrative reports that may be required in coordination with the RRMO, RRMSO, RD or HRM. Contribute in the development of relevant instructions, procedures and guidelines to complement or to adapt the general instructions of IOM with regard to human resources management functions;
15. Perform such other duties as may be assigned.

Required Qualifications and Experience

• Human Resources, Psychology or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience/Skills

• Proven experience in administration and human resources management;
• Demonstrated ability to supervise staff and coordinate administrative activities;
• Experience in HR management is a distinct advantage
• Familiarity with UN common system or similar systems is an advantage;
• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes;
• Ability to prepare clear and concise reports, and coordinate human resources and administrative activities;
• High level of computer literacy. Good knowledge of MS Office specifically EXCEL is required;
• Knowledge of SAP HR module is a distinct advantage

Languages

Fluency in English is required. Any other IOM official language or any regional languages is an advantage.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19. This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.