Regional Health Assessment Programme Officer (Admin & Finance)

Context:

The IOM Regional Office for Asia and the Pacific in Bangkok (ROAP) is covering 40 countries across the Asia and Pacific region. The key responsibility of the RO Bangkok is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region.

Under the overall supervision of the Regional Director (RD), and under the direct supervision of the Senior Regional Health Assessment Programme (HAP) Coordinator for Asia and the Pacific, and technical guidance of the Senior Regional Resource Management Officer (SRRMO) on resource management matters, the successful candidate will provide support, guidance, monitoring and coordination on the programs administrative management and on the management of resources at IOM Health Assessment operations in Asia and the Pacific Region in general, ensuring sound administrative, technical programme support, coordination as well as implementation of efficient and effective programme support services in accordance with IOM rules and regulations, and project implementation guidelines.

The successful candidate will work in close coordination with the Resource Management Officers (RMOs) in IOM Country Offices (COs) and the Regional Office for Asia and the Pacific (ROAP), Regional HAP Coordinators (the Senior HAP Coordinator and the Regional Coordinator for Laboratory Services), and relevant units/departments in IOM Headquarters (HQ) in Geneva and the Manila Administrative Center (MAC), in particular the Migration Health Division (MHD) HAP Project Officer in HQ and the Financial Analyst in MAC.

Core Functions / Responsibilities:

1. Support RHAPC in administration of human resources, financial, budgetary, procurement, and logistics aspects of all migration health assessment projects in constant coordination with IOM Country Offices resource management and other support staff.
2. Monitor the financial status of all migration health assessment activities and projects in the region, and regularly report and proposed corrective actions as needed. Monitor regular financial reports.
3. Prepare, revise, and coordinate budgets and PRISM project structures for on-going and new migration health assessment projects. Analyze variances between budgets and actual expenditures of HAP ROAP and MHD HAP in IOM COs. Review, provide feedback, and consolidate budgets, narrative, service fees and reports for COs prior to submission to MHD/HQ and /or other concerned department.
4. Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all migration health and laboratory services to be charged to resettlement partners and migrants for ongoing and new migration health assessment projects in the region in coordination with concerned departments.
5. Oversee and monitor the smooth functioning of Programme Support staff, including: compliance with IOM general instructions on areas of administrative, finance (payments, budget control, reporting), procurement (requisitions); verification and certification of service provider invoices; coordination and follow up of procurement requests; provision of WBS for MHD staff and office cost allocation.
6. Communicate to COs in the region with advice and recommendation in relation to service fee revision models. Perform analytical review of HAP service fee with purpose of harmonization, maintain, update HAP service fee repository.
7. Synthesize and analyse narratives and financial reports in accordance with project requirements prior to respective project managers’ submission to donors.
8. Collect, consolidate and maintain relevant HAP data and information repository (e.g. articles, reports, presentations) and prepare templates for the collection of relevant data by using standard report and data sources as well as provide ad hoc report. Liaise with IOM colleagues for the collection of relevant data or information.
9. Supervise HAP Programme support staff in relevant areas of administration, finance, procurement and compliance with IOM policies and procedures. Oversee activity on organized meeting or conferences in the HAP domain. Undertake duty travels for training, orientation, setting up or monitoring of HAP activities and implementation.
10. Assist in reviewing agreements and contracts with various service providers, medical suppliers and health partners in coordination with MHD/HQ, Legal Department, and concerned Missions.
11. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
12. Support review migration health promotion and emergency project proposal budgets in coordination with Regional Migration Health Officer, if required.
13. Take part in consultation and coordination on migration health financial and administrative issues with the Project Officer (Health Assessments worldwide) at MHD/HQ and MHD Financial Analysts based in MAC.
14. Perform any other related duties that may be assigned.