Chemonics
Chemonics International Inc, a U.S. based international development consulting firm, seeks three Regional Administrative Assistants/Bookkeepers for the USAID Lishe Mtambuka (Crosscutting Nutrition) project. The five-year project aims to strengthen health and food market systems that promote the adoption of optimal nutrition-related behaviors across a range of stakeholders in targeted regions in Tanzania. We are seeking individuals who have a passion for making a difference in the lives of people around the world. Chemonics is hiring three people for these long-term positions, one person will be based in each of the following three regions: Rukwa, Songwe, and Katavi.
Responsibilities include:
- Assist the Dar es Salaam-based Finance and Operations Unit in all aspects of project administration, accounting and financial management for tasks undertaken in the regional office
- Ensure traveling consultants/Lishe Mtambuka staff from other offices are greeted upon arrival in the office and are allocated space and furnished with necessary resources upon arrival
- Arrange the travel of regional staff
- Manage the physical layout of the office, monitoring the office lease agreement, equipment service contracts, and other relationships with outside vendors, supervising the regional office drivers, and assisting regional recruitments
- Collecting quotations for routine office purchases and upholding Chemonics and USAID policies and procedures on procurements
- Responsible for completing data entry for accounting transactions, including reviewing payments for appropriate documentation and approvals, preparing monthly bank reconciliations, ensuring that all required documentation for VAT refunds is received by vendors prior to payment of invoices
- Ensure the maintenance of proper accounting files
Qualifications:
- Advanced Certificate of Secondary Education Examination required; bachelor’s degree in a relevant field preferred.
- Three (3) years of experience in an office administration role; additional bookkeeping/accounting experience required
- Experience with USAID rules and regulations regarding procurement and travel preferred
- Experience working with various types of vendors in negotiating SLAs for the provision of services required
- Knowledge and understanding of accounting principles, theories, practices, and terminology preferred
- Excellent communication skills, including interpersonal skills, and should communicate satisfactorily in written and oral English
- Proficiency in Microsoft programs (i.e. Excel, Word, PowerPoint) and the ability to learn to use various commercially available accounting software programs
- Strong organizational and work prioritization skills, attention to detail
- Ability to work with integrity both independently and as part of a team
- Ability to work in a professional and cordial manner with staff, implementing and cooperating partners, and relevant NGOs and government agencies often under demanding/busy circumstances
- Demonstrated leadership, versatility, and integrity
How to apply
To apply, please submit your CV and application through this link (https://app.smartsheet.com/b/form/34073743cb364365a103e6fbcf8a257f). Please submit your application as soon as possible, as candidates will be contacted on a rolling basis. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.