Re- Open Finance and HR Officer

  Action Against Hunger is a global humanitarian organisation committed to ending world hunger and recognized as a leader in the fight against malnutrition. Founded in 1979, Action Against Hunger delivers programmes, in over 40 countries while committed to respect humanitarian principles as a non-governmental, non-political, non-religious and, non-profit organisation. Our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflict. Action Against Hunger intervenes in four main areas: Nutrition, Mental Health & Care Practices; Water, Sanitation & Hygiene; Food Security and Livelihoods; Advocacy and Raising Awareness.
������Action Against Hunger is looking for a Finance & HR Officer based in its office in Basra.
������Work place: Basra with frequent visits to ACF areas of interventions.
������Type of contract: Initially 6 months Fixed-Term contract with the possibility of extension.
������Working Hours: Full Time Contractours per week up to a maximum of 48 hours per week
������Monthly Basic Salary:������ Action Against Hunger provide competitive salary according to ACF salary grid.
������Benefits: Monthly Transport Allowance, Medical Insurance and + End of Year Benefit.
������Purpose of the position: Support the Program Manager and Field Coordinator at Base Level on all HR, Administrative and Financial Activities.
Under the supervision of Field Coordinator in charge of managing the base Cash, Monthly Accountancy Compliance.
������Specific Objectives:
������HR Objectives:
������Objective/Assignment 1: Ensure and Follow up on the Base Payroll and Administrative Activities
Responsibilities and Tasks:

Ensure monitoring of salary advances, overtime, leaves (etc.) and equipment loan to staff
Ensure that all documents and information for the preparation of the monthly payroll are ready and obtained
Ensure that the HR database and payroll are regularly updated and prepared on time
Ensure that the HR database and payroll are sent an the Coordination office
Ensure that payslips are given to the Field Coordinator for validation and signature
Ensure that employment contracts, amendments and end of probation periods, end of contract notices are followed up upon and prepared on time
Ensure that HR HoD and line managers are alerted/Informed of the staff���������s end-of-contract dates one months in advance
Ensure that all documents are sorted and classified in the employees��������� individual HR files and periodically check that all files are complete and shared with the coordination office

������Objective/Assignment 2: Facilitate, Participate in and Assist Recruitment and Hiring Activities of the Base
Responsibilities and Tasks:

Organise and Follow Up upon the recruitment process in co-operation with the HR HoD, the Recruiting Manager and the Jobseeker:
Prepare Recruitment Files: Sort, Long-List and File received applications
Follow-up on applications, Contact the Short-listed Applicants given by the Recruiting Manager, Schedule Appointmest & Interview Sessions
Ensure the communication with the applicants and candidates: in charge of Replies
Participate to the Job Interviews when needed
Sort, file and archive Short Listed Applicant���������s with Resumes, Tests and Interview Grids
Lead and conduct monthly induction sessions for the new employees
Ensure On-boarding process of new employees: greet, welcome and inform new employees of ACF HR policy (CSB & IR), administrative issues and ACF activities
Ensure that ACF identity card, JD & Contract are ready and that Personal Files are complete and prepared
Suggest Improvements in recruitment sourcing
Ensure contacts with local employment organisations in cooperation with HR Manager and Coordination HR

������Objective/Assignment 3: Ensure that the Employee���������s Social Benefits are applied according to ACF���������s HR policy
Responsibilities and Tasks:

Ensure that new employees have declared their dependants with appropriate documentation
Ensure that new employees have declared and registereds with ACF and toward Designated External Office(s) – (in case of accident or death)
Ensure that employees get their social benefit entitlements: Payment of Temporary and Specific Allowances/Specific Benefits (Relocation, Wedding, Birth, Death Allowances, etc.)
Ensure monthly social security contribution payments or insurance payments have been made (only if applies)
Ensure that any employee who has a work accident is immediately examined by a doctor: Ensure to receive the doctor���������s accident report
Ensuring that work accidents are reported in written in the next 48hrs max: Prepare work accident reports in cooperation with Manager and HR/Admin Manager (Field Co & HR HoD must be informed in case necessary measures need to be taken in case of death or end of contract for example).

������Objective/Assignment 4: Participate in the Career Development of the staff
Responsibilities and Tasks:

Assist in Sensitizing on Appraisal Process: Inform and explain to Managers, HoPs, Team Leaders and employees how to cappraisal in cooperation with HR/Admin Manager (Prepare all the relevant documents needed for the appraisals, make them available to managers and staff: Resume, JD, Action Plan & Previous Appraisals)
Follow Up on employee���������s appraisals: Ensure that all the employees of the base are appraised with each new manager and at least once a year by informing the managers of the appraisal dates to come
Collect the appraisals and follow up on their outcomes:
Salary and Level Progression Requests: Submit the requests to HR/Admin Manager and inform the employee about the decision
Ensure Appraisals are properly filled with clear specification about Skills Development Needs and Training Needs
Ensure payroll and personal files are updated with appraisal dates and Archive all appraisals
Contribute to the preparation and set-up of the yearly training plan:
Collect all training needs and requests from the appraisals and manager requests
Report and Compile them in a Training Requests Excel Document
Identify Individual anective trainings and liaise with Managers
Identify local training centres that would be relevant and collect the prices

������Objective/Assignment 6: Participate and contribute to the Base HR Communication and HR Organization
Responsibilities and Tasks:

Assist the HR HOD and the field coordinator in the internal communication of HR issues, and conciliation with the staff
Assist in organizing general HR meetings with the staff or specific HR meeting with Staff representatives and assist in writing the minutes
Consolidate and report Staff Requests to HR HoD
Assist in Consolidating Base Monthly Organizational Chart

If needed and/or requested collect international staff timesheets, R&R and leave requests
������Objective/Assignment 7: Provide assistance in solving administrative issues in the country and act as a Facilitator towards local Authorities in relation to HR if needed and/or requested
Responsibilities and Tasks:

Translate official written documents or conversations in Arabic or English related to HR es
Drop, follow and obtain legal administrative documents related to HR Activities
If needed and/or requested participate in the registration and follow-up of national and international staff visa/residence applications
Any other tasks relevant according to the above-mentioned position and given by the line manager applies.

������Finance Objectives:
Objective������1: Manage and Follow up on Cash Advances and Books and prepare the Monthly Cash Forecast
Responsible for the following activities:

Open an advance for any cash advances given, and make sure it is properly justified
Respect the cash procedures (validation, amount ���������)
Prepare payments by check if needed
Check the vouchers existence, completeness and quality and request missing invoices from advance requesters (authorized signatory)
Translate accounting documents as needed
Prepare vouchers (stick invoices on the voucher, fill the designation, fill the donor���������s part and the allocation code���������)
Codify the invoices and enter them in nk book) and the accounting software������
File original invoices as per ACF procedures
Check the consistency between computer and physical cash balances
Make a weekly cash count with the Field Coordinator & the last day of the month to close the accountancy
Send the base accountancy books and bundle as per the established planning
Provide financial information to the Program Managers and Program team to ensure a smooth implementation of the programs.
Prepare the monthly cash forecast in coordination with program teams and logistics, and send to the Finance Manager as per the agreed deadlines.
If needed help in preparing the BFU for the Finance Manager
Participate in the meetings with program to update the forecasts and revise the allocated expenditures.

������Objective������2: Ensure SAGA is kept up to date and communicate on needs for parameters
Responsible for the following activities:

Verify that all the parameters from Saga are correct and communicate with the Mission accountant.
Use the available tool plan and budgets) to ensure the financial lines and budget code are correct.
Provide a weekly update to the Mission Accountant by sending the books for check.
Apply the requested changes in the accountancy.
Send SAGA backup to the Mission accountant with updated information.

������Objective������3: In charge of ensuring compliance with purchasing procedures
Responsible for the following activities:

Comply with purchasing procedures when remitting advances or doing payment of any sort
Confirm with logistics department that purchasing procedures are properly applied, request additional data and documents if needed
Inform the logistics department of purchasing procedures and of data required on the invoices
Sensitize all staff on the quality of accounting and supporting documentation

������Objective������4: Manage the accounting and administrative documents: sorting, filing and archiving
Responsible for the following activities:

Prepare the entire administrative document for each contract
Sort rental contraicles, etc.) & employee financial information (payslips, etc���������)
If reallocation done, apply the changes on the documentation.
Ensure the archiving of all and any accountancy and financial documentation according to procedure
Ensure original invoices filing as per ACF double filing procedures & Sort accounting document Recruitment Criteria:

Qualification/Degree:

Bachelor���������s Degree in Administration (Financial and Accountancy Knowledge and HR Administration knowledge) and/or professional Training in the same field

Professional Experience

2 years of experience minimum in an advanced administrative position

Technical Skills

Knowledge of Accountancy ��������� Basic knowledge of Recruitment Process and HR Administration

General Skills
������

Knowledge of Accountancy ��������� Basic knowledge of Recruitment Process and HR Administration.
Specific Means: Budget and Accounting Codes������ ��������� Cash Register ��������� Cash Management Policy������ ��������� ACF Financial & Admin Kit, SAGA Software ��������� ACF HR Procedures & Policies, HR & Admin Kit, Convention on Social benefits, Internal Regulations, Staff Files, – Staff Register/Payroll

Language Skills

English: Fluent spoken & written
Arabic: Fluent spoken & written

IT Skills

Very good IT skills (word, excel, Closing Date:������Sunday 30th������of January2022
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Qualified candidates must submit a Cover Letter and a Resume (CV) including 2 professional references and a copy of any relevant Certification/Degree and a copy of National ID and/or Residency Card to������ ������ ������ ������ ������ ������[email protected].
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Please indicate the job reference number:������ ������ ������ ������������BAS/FIN & HR/19/122021, in the e-mail subject line.
Action Against Hunger encourages female candidates to apply.
Due to the volume of applications we receive, we will only contact short-listed candidates for further screening.
Please note that the final candidates will be subjected to security screening and positive references.
For more information pl