Context of the Programme / Contracting Department

Kakuma refugee camp is a complex humanitarian setting where partners collaborate in addressing the multifaceted needs of refugees. A diverse array of organizations, both international and local, work together to provide essential services and support. This co-creation workshop convenes partners like; UNHCR which plays a major role in coordinating the overall refugee response, providing protection and assistance, UNICEF which focuses on the well-being of children, ensuring access to education, healthcare, and protection. Norwegian Refugee Council (NRC) which is involved in providing education, and livelihoods support, Lutheran World Federation (LWF) which supports education and livelihoods, Humanity & Inclusion specializes in disability inclusion, ensuring that persons with disabilities have equal access to services, Film Aid Kenya that leverages the power of media to educate and empower refugees. Cohere which contributes to capacity building of refugee led organizations, Refugee-led organizations, often with limited resources but deep understanding of community needs, are vital to the ecosystem. Their grassroots approach complements the work of larger organizations.

This intricate network of partners and stakeholders, each with its specific mandate and strengths, contributes to a more comprehensive and effective response to the needs of refugees in Kakuma and more so by involving refugees with lived experience who play a vital role in shaping and implementing projects in Kakuma. Through their first-hand knowledge and experiences inform the design and execution of programs, ensuring they are relevant and effective.

DESCRIPTION OF THE REQUIRED SERVICE PROVISION

• Beneficiary/Beneficiaries

This service will benefit all the organizations who will participate in the co-creation workshop. These organizations include the donor, HI, LWF, COHERE, NRC, FAK, UNICEF UNHCR, RLOs among other.

• Overall goal

To provide comprehensive documentation of the co-creation workshop, facilitating knowledge sharing, and supporting the development of key outputs that contribute to the improvement of program implementation for partners and stakeholders.

• Specific goals

1. Document the key discussions, decisions, and outcomes of the workshop, including plenary sessions, group discussions, and breakout activities.
2. Analyse and synthesize information gathered from various sources to identify emerging themes, challenges, and opportunities.
3. Contribute to the creation of a high-quality learning paper, a set of actionable learning questions, and a revised theory of change.
4. Support the dissemination of workshop findings and recommendations among partners and stakeholders.

• Services requested

Workshop Documentation: Comprehensive recording and/or transcription of plenary sessions, group discussions, and breakout activities.

Data Analysis and Synthesis: Analysis of collected data to identify key themes, challenges, and opportunities.

Report Writing: Development of a learning paper outlining workshop findings and recommendations.

Output Development: Contribution to the development of learning questions and a revised theory of change.

• Anticipated results and indicators to facilitate acceptance and validation of final outcomes

1. A learning paper,

2. learning questions,

3. revised/updated theory of change

   CONSULTANT’S PROFILE

• Training, experience, references and grade required for each expert
• Proven experience in report writing and documentation: Should be able to demonstrate with evidence ability to produce clear, concise, and informative reports within tight deadlines.
• Data analysis and synthesis skills: Capacity to analyse qualitative data to extract key findings and insights.
• Knowledge of humanitarian principles and refugee contexts: should be able to demonstrate understanding of the challenges faced by refugees and the role of humanitarian organizations and translate the implementation of such in the theory of change.
• Experience in participatory methodologies: Should demonstrate familiarity with co-creation workshops and other participatory approaches.
• Strong organizational and time management skills: should demonstrate ability to manage multiple tasks and prioritize effectively.

Academic qualifications;

• Bachelors degree in Sociology, education, anthropology, political science or development studies.
• A post graduate degree in a related field would be an advantage especially if it involves research, data management or report writing.

Working languages

Proficiency in English: excellent written and spoken English.

Additional languages: ability to understand spoken Swahili, French or Arabic will be an added advantage

SERVICE DURATION AND LOCATION

• Start date 03rd September 2024
• Mission end date – 07th September 2024
• Mission timetable and number of days to be spent by the Consultant

The rapporteur is expected to travel to Kakuma (Location of the workshop) at least one day before the workshop begins to finalize coordination with the workshop organizers and create additional time after the workshop for feedback.

WORK SCHEDULE

• On the basis of the proposed timetable laid down in these Terms of Reference, the Consultant must set up a work schedule for the performance of the service.
• The work schedule must clearly specify the manner in which the Consultant will approach the activities required to perform the service.
• The schedule must indicate the progress and/or the standard of service performance, including the criteria and/or indicators to check that the service provision is proceeding smoothly.

REPORT

• Contents (schedule), language, format and quantity

The rapporteur will produce a comprehensive report detailing the co-creation workshop process. The report will include a detailed schedule of events, key discussions held during plenary and group sessions, emerging themes, challenges identified, and recommendations for improvement. The report will be written in clear and concise English, adhering to a professional format produced and submitted in soft copy for distribution to key stakeholders.

• Submission

The rapporteur will be expected to submit the first draft report not later than seven (7) days upon completion of the workshop for input and feedback. The report will then be shared back with the rapporteur for final consolidation to include the reviews provided. The final report will be submitted to HI not later than 30 days after the workshop.

RESOURCE PERSON

• Within the framework of the service provision, the Consultant will be asked to collaborate with Handicap International’s teams and in particular with Angela Omoto/Peter Muthoka who will be the point of contact.

EVALUATION

Application documents submitted will be evaluated in three (stages);

General Mandatory Evaluation Criteria

For firms or institutions

-Certificate of Registration

-Trade license Certificate/ Business Permit

-PIN/VAT Registration Certificate

-Current Tax Compliance Certificate

-Personal Accident Insurance cover

For Individuals

-National ID

-Relevant certifications

-PIN/VAT Registration Certificate

-Current Tax Compliance Certificate

-Personal Accident insurance cover

1. Administrative and technical appendices

(List of contract documents, e.g. training plans, any communication media (DVDs, CD-ROMs, etc), price breakdown, methods, general purchasing conditions, etc.).

I. Methodological approach/Work schedule adopted for the service provision

II Itinerary

III Consultant’s CV

IV Other