Publications Specialist (Quality Assessment)

Open to Internal and External Candidates

Position Title: Publications Specialist (Quality Assessment)

Duty Station: Geneva, Switzerland

Classification: General Service Staff, Grade G5

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 18 December 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The Publications Unit (PUB) within Migration Research and Publications Division (MRPD) is responsible for supporting IOM’s Country and Regional Offices, as well as Headquarters Departments/Offices in publishing reports, guidelines, articles, and other materials on the IOM Publications Platform. As part of this support, PUB provides production services in style and language editing (copy-editing), layout and design, quality assurance (QA) review, and approval for publications uploaded to the IOM Publications Platform. The Unit also develops guidelines and provides technical advice to IOM Offices to ensure compliance with the Organization’s brand, style, and spelling.

Under the direct supervision of the Senior Publications Specialist, the Publications Specialist (Quality Assessment) will be responsible and accountable for checking and verifying that publications to be uploaded to the IOM Publications Platform are in compliance with IOM standards.

Core Functions / Responsibilities:

1. Undertake detailed QA review of publications that have produced outside the Unit for their adherence to IOM Publishing Standards, as per the IOM Style Manual, Layout Manual, and IOM Spelling List, as well as the Brand Guidelines.
2. Provide detailed comments/revisions to Project Managers and/or other staff responsible for publications that are subject to QA review, and coordinate/confirm revisions to check the final version is consistent with IOM standards.
3. Communicate with relevant departments at Headquarters, Country, and Regional Offices to ensure that all relevant changes and revisions have been reflected in the publications.
4. Submit the final reviewed publications to the Senior Publications Specialist for approval before they are uploaded onto the IOM Publications Platform or otherwise disseminated externally.
5. Keep up to date with United Nations systems and other relevant changes (e.g., changes to official country names), as well as changes in processes and practices internally.
6. Update the internal pipeline to reflect the status of each reviewed publication.
7. Participate to the Unit and Division meetings and provide input on publications-related issues, as requested.
8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Publications/Communications or related field from an accredited academic institution with three years of work experience; or,
• Completed High School / Secondary school education with five years of work experience.

Experience

• At least three years (five years for High School / Secondary school education holders) of experience working in publications production, knowing the United Nations System is an advantage;
• Experience working in an international environment; and,
• Demonstrated experience in collaborating with other teams to achieve common goals.

Skills

• Advanced computer literacy skills: knowledge of Microsoft Office tools as well as AdobeAcrobat with Adobe Suite an advantage;
• Good communication, organizational, interpersonal skills and demonstrated ability to collaborate with diverse staff/teams; • Consistency and high attention to detail;
• High sense of responsibility and ability to show initiative and remain focused, maintain accuracy, including while under pressure; • Ability to prioritize and meet tight deadlines;
• Advanced level of Adobe Acrobat and the full Adobe Suite an advantage; and,
• Understanding of migration issues and the work of the Organization.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various departments. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Switzerland can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.