Projects Officer

ABOUT THE ROLE & BENEFITS OFFERED

Our new Projects Officer will contribute to WFSA’s vision and mission and build the overall capacity of our team to deliver impactful project work across a range of low-resource countries. As part of our Programme Team and reporting to a Project Manager, you will support delivery of project objectives and make sure critical milestones are delivered on target and within budget. You will also contribute to external and internal reports for specific projects.

This is an entry-level position which offers huge scope for development and learning across a broad remit and will give you an excellent platform to develop your knowledge and skills. You will gain experience of delivering global health programmes within a small but committed team serving a much larger and global base of skilled volunteers. You will be encouraged to develop your own ideas and given the opportunity to take on more responsibility as our work continues to expand.

You willwork closely with all members of our staff team (the Secretariat), as well as many of our committees and key stakeholders involved in project outcomes. Relationships with WFSA Member Societies and our Board and Council will also be important; an ability to interact across a range of stakeholders is essential.

Hybrid working is offered with this role with up to three days per week able to be worked remotely. The role will require regular international travel and we offer a great set of benefits including an employee assistance programme, enhanced employer pension contributions and an extra day off on your birthday. The starting annual salary will be £28,500 for full-time work.

KEY TASKS & RESPONSIBILITIES

Project administration and operational support

• Implement, maintain, and continually improve upon systems and procedures for filing, reporting and sharing information to maximise the efficiency of the programme team with a particular focus on our Scholarships, Grants and Awards, and short training Continuing Medical Education (CME) courses;
• Organise project-related logistics and lead on project administration including bookings, purchasing equipment for training and processing expenses and invoices;
• Track project related expenditure and process expense claims and invoices;
• Arrange internal and external meetings, produce agendas and minutes and participate in briefing and debriefing sessions.

Support to the Project Manager and Programme Team

Within a portfolio of projects and with guidance from your manager and colleagues, you will:

• Support the delivery of key projects including our multi-year partnerships focused training clinicians in LMICs;
• Lead on all administration for our training courses, and coordinate WFSA Scholarship, Grants and Awards programmes;
• Compose internal and external reports for your portfolio of projects;
• Maintain databases, organise documents, and perform other administrative related duties.

Other

• Handle confidential information on our operations, performance, and strategies;
• Provide regular information and updates to colleagues for the purpose of updating donors and partners;
• Deal with correspondence and emails efficiently and to a high standard;
• Proactively promote and foster a culture in which our principles, values and approaches are consistently respected, applied and complied with in the delivery of the team’s objectives;
• Comply with all WFSA’s policies and procedures in undertaking the required roles and responsibilities;
• Perform any other duties incidental to the overall work.

ABOUT YOU

You will need to demonstrate a good understanding and empathy with our values as well as commitment to our vision and mission. You will be expected to fully comply with all WFSA policies and procedures, including our Safeguarding Policy.

Knowledge, skills & experience required

Must-have

• A strong interest in global health and contributing to a neglected area within global health;
• Previous experience in working or volunteering with an NGO or charity (ideally in a project administration role);
• Strong organisation skills and the ability to manage a diverse workload with conflicting priorities;
• Ability to work on your own initiative and as part of a small, committed team;
• Numerical ability to analyse and assess financial information and quantitative impact data;
• Culturally sensitive and experience of working with an array of stakeholders from varied cultural and professional backgrounds;
• Good computer skills especially with Microsoft applications;
• Excellent oral and written communication skills;
• A flexible and adaptive approach and the willingness to adapt to the changing needs of the organisation;
• Ability to travel overseas and willingness to work out of hours on occasion;
• Right to work in the UK.

Nice-to-have

• Experience of living, working, or volunteering overseas is a plus;
• Knowledge of a second language (particularly French);
• Professional or academic qualification in global development or global health;
• MPH;
• Knowledge of developing project proposals and reports;
• Knowledge of working with Salesforce is an asset.

Personal Qualities

• Resilience and the ability to work calmly under pressure;
• Good interpersonal skills and the ability to develop good relationships with your colleagues and a large global volunteer base;
• Creative and solution oriented.