Project Reporting Officer

Organization: Aflatoun International

Location : Remote/Netherlands

Job type: Full time

Remuneration: Depending on the type of contract

Comment : Inclusive of pension, health insurance, holiday allowance and national insurance contributions

Deadline:10/06/2022

The Organization

Aflatoun International is a non-profit organization, which offers social, financial & entrepreneurship education to children and young people worldwide, empowering them to make a positive change for a more equitable world. Aflatoun creates high-quality curricula for different age groups, which are contextualized to local needs and circumstances, and are implemented by over 300 partner organizations in 101 countries. Aflatoun programmes inspire children to discover their talents and put them to use, to stand up for their rights and those of their communities through active learning and problem solving. They learn how to save, how to budget, and how to set up social and financial enterprises that benefit themselves, their families and their communities. Aflatoun has been recognized globally (Brookings, Harvard, HundrEd, Million Lives Club) for its high-impact, low-cost model, which has shown to be effective in changing behaviors of participants across the globe.

By using a social franchise model, Aflatoun transfers curricular content, monitoring and evaluation tools, and training capacity to partner organisations, helping them enhance their existing expertise and create an efficient learning ecosystem. Aflatoun’s programmes follow an active-learning, participant- centered methodology, which combines social and financial education (SFE) through engaging participants, educators, government institutions and civil society organisations.

We are currently looking for a dedicated and enthusiastic project reporting officer to join us in our mission.

Position

The Project Reporting Officer is responsible to support the teams by preparing all necessary paperwork for ongoing projects. She/he is responsible for organizing the administrative requirements and submitting what is needed on the respective systems used. The candidate should be very organized, be at ease working on several systems and love administrative work. We are looking for someone to fill the position for a period of 4 months, renewal will be assessed at the end of the period.

Key Areas of Responsibility

Project management support:

1. Ensure that all documentation is in compliance with Aflatoun and the donors’ requirements

2. Prepare and submit PRs for projects on the system

3. Prepare contracts for suppliers and consultants

4. Submit all supporting documents for project expenses (PO, invoices, contracts) as per the process

5. Follow up on payments with donors

6. File all documentation as per the system in place

7. Support PMU in other tasks if necessary (project overviews data collection)

Human Resources:

1. Assist the team on a logistical level in booking for big events and activities

2. Assist the HR in contacting candidates for interviews

3. Assist the HR in preparing onboarding schedules

4. Assist the HR in following up on the onboarding and coordinating with the necessary departments

Key deliverables

Non-technical responsibilities as Aflatoun staff

· Positively contribute to team discussions and the effective running of the organisation;

· Cross-departmental collaboration, compliance with organisational policies and procedures including submitting monthly timesheets;

· Promote Aflatoun’s work on social media;

· Perform other duties and tasks, consistent with the skills and expertise, as required in non-routine circumstances;

· Be willing to adapt to different tasks and different cross-organisational tasks, this includes but is not limited to helping deliver Aflatoun events such as the International Conferences and staff retreats.

Required Skills & Qualifications

· Minimum 2-3 years of experience in relevant positions

· University degree in a relevant area such as accounting.

· Knowledge of systems such as Exact Online for accounting and project management as well as Salesforce.

· Excellent skills in planning and organizing

· Sound knowledge of procurement minimum standard.

· Excellent written and verbal communication skills, English (i.e. fluency in English is a pre-requisite).

· Ability to and experienced in working within a multicultural team

· Ability to actively interact with remote teams

· Proactive outlook: hands-on can-do mentality, flexible, not a ‘nine to five’ approach.

· Proven experience of and ability to work under pressure.

· Proficient in use of relevant IT systems including accounting, timekeeping and customer relationship management systems and highly proficient producing data analysis and reporting in excel.

Employment details

The position is a full-time position. We offer a dynamic and pleasant multicultural working environment; the remuneration will be discussed based on the type of contract and experience.

Due to the nature of Aflatoun’s work with children around the world, specific attention is drawn towards Aflatoun’s Child Protection Policy and its Policy on the Protection of Sexual Exploitation and Abuse (PSEA). These two policies are required to be signed by new employees and forms part of the employment documents related to the employment contract. The applicant commits to zero tolerance towards sexual exploitation and abuse. An additional written test may be required.

Management may appoint at a lower step based on the candidate’s skills and experiences against the position’s requirements