Project Officer, Youth and Nourishing Food Pathways

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Project Officer, Youth and Nourishing Food Pathways to support the project coordination particularly on the youth and food system project and the implementation of Nourishing Food Pathways program in Indonesia. This role will be based in Jakarta, Indonesia and is offered on a 12 months’ fixed term contract, subject to the availability of funding.

Reporting to the Head of Programme, the Project Officer will work with the project manager, project coordinator and operations teams to support the coordination of project activities. You will be involved in core project activities and provide a range of support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation and implementing and monitoring project plans, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope, in line with GAINs Project Management Guidelines.

You will also undertake various administrative tasks including organising, coordinating, scheduling and attending meetings with team members, stakeholders, clients and suppliers.

This position aims to provide support for the implementation of the GAIN program in Indonesia, particularly on the youth and food system project, and to provide general support for the successful implementation of the Nourishing Food Pathways program in Indonesia.

Key Responsibilities include:

• Sourcing, collating and compiling data and information to support Program Coordinator/Head of Programme to identify emerging issues; tracking and reporting on project progress against established milestones and deliverables
• Supporting the development of appropriate communication materials, technical documents, advocacy briefs and related materials to drive key project activities
• Preparing Terms of Reference (TOR) for activities and Request for Proposals (RFP) for appointing executing agencies and the selection process for the winning bid
• Coordinating meetings and workshops for programs, developing meeting agendas, drafting presentations and/or briefing notes and ensuring meeting minutes are taken
• Conducting regular field monitoring visits for activities/projects conducted by partners. Following up with partners to ensure timely submission of reports and preparing timely monitoring reports with findings and recommendations
• Maintaining strong partnerships with civil society, INGOs, government entities, private sector and other organisations
• Overseeing all administrative aspects of the procurement process including budgeting, procurement supporting with the drafting of agreements and contracts and logistical arrangements within ethical and procurement standards and guidelines.
• Working closely with the project accountant, monitoring the receipt of deliverables and payments to partners, as well as ensuring all project related expenses are properly coded to ensure the accuracy of financial reporting
• Processing timely payments to consultants and other service providers, ensuring compliance with GAIN procurement policy

About You

The ideal candidate will have demonstrable experience in implementing projects activities in food and nutrition sectors with government or international organizations. You will have experience in business and project administration systems, including financial administration, candidates with experience in delivering a wide range of project management and support services, within tight deadlines, limited resources, while managing competing priorities is desirable.

In addition, you will have good knowledge of local public policy/strategic plans; understanding of food systems, Youth and nutrition e.g. agricultural and/or environmental background/experience, candidates with experience working in multi-cultural or international environment is desirable.

The postholder will have strong writing skills, with analytical capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports. You will possess excellent communication skills and fluent in written and spoken English, candidates with knowledge of second language within GAIN’s regional offices is desirable. In addition, you should be highly flexible and be able and willing to travel.

A degree or equivalent recognized international accreditation in a project management and/or bachelor’s degree in business management, international relations, sustainable development, economics, development studies, peace and conflict studies or related field. You will be computer literate with good Excel, MS Word, Outlook, and PowerPoint skills and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

About our Offer

The starting salary on offer for this role is from IDR 197,389,244 – IDR 226,065,658 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based and have the existing right to live and work in the Jakarta, Indonesia region to be eligible to apply for this position.

This advert closes on 19th March 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.