Project Officer (Non-Food Items (NFI))

Position Title : Project Officer (Non-Food Items (NFI))

Duty Station : Kaiserslautern, Germany

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 10 October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items (S/NFI), Health and Psychosocial Support, Resettlement, and Movement Management.

Under the overall supervision of the Head of Office, the direct supervision of the Assistance Programme (AP) Coordinator, and in collaboration with relevant teams onsite, the Project Officer (Non-Food Items (NFI)) will be responsible and accountable for the following:

Core Functions / Responsibilities:

1. Supervise and coordinate the assessment, planning, procurement and distribution of non-food items (NFI), including the implementation and follow-up of procurement and delivery plans, warehouse verification and monitoring of activities.
2. Monitor the NFI distribution teams and drivers, including the planning and scheduling of distributions and other relevant activities.
3. Monitor the overall implementation of the NFI programme and check that scope, budget, time and quality are in accordance to the different projects specifications, donor requirements and IOM rules and regulations.
4. Ensure timely and adequate implementation of the NFI’s programme activities in line with the program strategy and guidelines, targets and deadlines. Participate in the roll-out of assessments and post distribution monitoring activities.
5. Coordinate the preparation of the delivery schedule and deployment plan checking that the NFI requirements are provided according to the procurement and delivery plan.
6. Monitor distributions as and when required to beneficiaries, evacuees, migrants and other individuals selected for assistance under IOM’s various assistance programs.
7. Coordinate the pipeline procurement planning, including discussion and follow-up of the procurement plan, delivery and transportation modalities, warehousing details and other documentation required such as cargo movement request, kitting requirements, specifications of the item, verification reports, waybills, etc.
8. Closely liaise with the shelter agencies, government authorities, entities and other relevant stakeholders in all phases of the programmes implementation to help ensure that IOM Shelter/NFI activities are coordinated to avoid duplication, violation of national regulations or contravention of operational agreements set by the humanitarian community at the country level. Check that any needed operational agreement or authorization from the local authorities is convened so as to guarantee project stability and good relations with the local government, and bring issues to the prompt attention of the supervisor.
9. Generate or draft documents necessary to implement IOM NFI activities, including Standard Operating Procedures (SOPs), reporting templates, material specifications, Bill of Quantities (BoQs), and other technical documents.
10. Draft regular update reports that support IOM NFI programming, the preparation of donor reports, and other project requirements.
11. Assist in developing a database and data processing tools.
12. Facilitate the mainstreaming of protection, gender, diversity and inclusion, Accountability to Affected Populations (AAP) and Protection from Sexual Exploitation and Abuse (PSEA) in NFI activities and staff member composition.
13. Closely coordinate with thematic units in relation to relevant capacity building for NFI staff.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters’ degree in International Relations, Social Sciences, Logistics or a related field from an accredited academic institution, with at least two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant working experience.

Experience

• Experience in a similar operational role;
• Experience working with humanitarian response, particularly project implementation, operations, coordination, transportation, distribution and general administrative duties;
• Experience working with logistics, distribution management and warehouse monitoring;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Ability to monitor and keep track of complex information in a fast-paced environment;
• Excellent leadership skills and proven ability to establish and maintain effective working relationships with persons of diverse cultural and national backgrounds;
• Excellent organizational and problem solving skills;
• Ability to coordinate various activities harmoniously;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either German, Dari and/or Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.