Project Officer (Non-Food Items (NFI) and Distribution)

Position Title: Project Officer (Non-Food Items (NFI) and Distribution)

Duty Station: Doha, Qatar

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 06 July 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration and uphold the human dignity and well-being of migrants of the affected by the ongoing emergency.

Under the overall supervision of IOM Qatar Chief of Mission and direct supervision of Senior Operations Officer (Transit Centre) (SOO), the Project Officer (SNFI & Distribution) will provide day-to-day operational support in key areas of transit site management, including Non-Food Items (NFI) pipeline and distributions and ensure the implementation of operational activities, in close coordination and spirit of partnership with the US Department of State and of Defense. The successful candidate will support the implementation of technical and operational backstopping services to the site transit management operations, including capacity building support, out- processing management support, case management assistance, NFI/warehouse management, and service continuity. The position is field based.

Core Functions / Responsibilities:

1. In close coordination with the SOO and the Protection Coordinator, coordinate and monitor the day-to-day field and operational implementation of activities on the ground and facilitate the effective utilization of resources and the on-the-ground running of operations in a timely manner.
2. Act as an operations focal point for field coordination issues taking place at the site level, under the guidance of the transit site coordinator.
3. Check that adequate systems and procedures are in place for NFI and supply chain mechanisms, including advisory support to the Department of Defense (DoD) for distributions. Contribute to the development of systems to facilitate adequate and predictive distributions.
4. Assist with the establishment and improvement of, and monitor an effective, transparent and representative system including coordination of service provision and other defined activities.
5. Provide technical support for the installation and/or maintenance of structures.
6. Coordinate and supervise the implementation of NFI activities and facilitate complementarity of the response with other essential services in the transit center.
7. Support the SOO in monitoring the use of resources and delivery of NFI project targets, bring delays, gaps, quality, budget, operational challenges, or procedural issues to the attention of the Senior project officer, and make recommendations for improvements
8. Supervise and provide technical guidance to the NFI project team and other relevant support staff and units.
9. Contribute to the implementation of needs assessments/post distribution monitoring as related to NFI response at the transit center. Analyze data from needs assessments and Post Distribution Monitoring evaluations to help inform the realignment of project activities.
10. Participate in activity site visits and provide guidance on the appropriate response methodology of various NFI support.
11. Contribute to the development of and maintain project progress trackers and project monitoring tools.
12. Contribute to the drafting of proposals and provide technical inputs in line with IOM and donor requirements.
13. Closely work and coordinate with the Logistics and Procurement Unit on the procurement process and the delivery of project supplies. Participate in bidding processes and monitor the performance of the vendors/suppliers to facilitate timely response and delivery of good-quality goods and services.
14. Ensure the pipeline and warehouse system is well managed and stock reports are provided in a timely manner.
15. Work closely with other IOM teams/units and partners at the transit center to support and contribute to a holistic response strategy.
16. Provide inputs to support required reporting of Assistance Program/NFI activities for both internal and external audiences, in line with IOM and donor requirements.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Development Studies, Supply Chain, Sociology, Political Science, Public Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience working for the United Nations, an official mission, non-governmental organization, or relevant government department is a distinct advantage;
• Experience working with the humanitarian response, particularly project implementation, operations, coordination, transportation, or general administrative duties;
• Experience in Shelter-NFI & Camp Coordination and Camp Management (CCCM) Cluster coordination and operations;
• Experience in working and coordinating S-NFI activities in Camp setting and field coordination;
• Experience in working with the military and sound knowledge of Civil-military coordination;
• Experience in program supervision, implementation, and evaluation;
• Experience in the field of humanitarian, complex, and post-conflict emergencies at an international level is a distinct advantage;
• Experience in liaising with governmental authorities, and other national/international institutions;
• Experience working in the region is an advantage.

Skills

• Good communication, interpersonal and organizational skills;
• Ability to draft clear and concise reports;
• Good knowledge of Word, Excel, and Internet;
• Strong work ethics and commitment to humanitarian principles;
• Ability to work under time constraints and deadlines in challenging settings;
• Capacity to work effectively and harmoniously with colleagues from various cultures and professional background.

Languages

IOM’s official languages are English, French, and Spanish.

For all applicants, fluency in English is required (oral and written). Working knowledge of Dari, Pashto, Farsi, and Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.