Project Officer (For Filipino Nationals Only)

  • Contractor
  • Tacloban City Philippines
  • TBD USD / Year
  • Islamic Relief profile




  • Job applications may no longer being accepted for this opportunity.


Islamic Relief

JOB LOCATION: Province of Leyte

JOB PURPOSE

The Project Officer supports to ensure the effective, efficient, quality management of Islamic Relief Canada funded project, “2022 Cyclone Megi (Agaton) Shelter, Protection, WASH, and Cash Programming Response (CHAF) in Leyte Province of the Philippines”.

CHAF is a 6-month project, and its primary purpose is to increase access to lifesaving, basic household necessities and life protection services, particularly mental health, and psychosocial support services among disaster-affected households in Leyte Province, Eastern Visayas Region, Philippines

The Project Officer reports to the Humanitarian Programme Coordinator and provides essential support to the team to achieve project success. She/He will also closely work with MEAL, Finance, Admin and Logistics, Human Resources, Advocacy and Communications teams about project management, planning, and implementation.

Overall, the Project Officer working with the Humanitarian Programme Coordinator and the project team shall ensure a range of tasks i.e., effective planning and implementation of project activities, timely and quality donor reporting, liaison, and networking with relevant local government units (LGUs), provincial and national government agencies, other I/NGOs, UN agencies, faith-based sector and leaders, local NGOs, and the private sector.

REPORTING TO: The position directly reports to the Humanitarian Programme Coordinator

STAFF REPORTING: Project Assistant

PROJECT DURATION: 6-months (May 5, 2022, to November 4, 2022)

Key Objectives:

Responsible for the essential technical assistance and capacity building requirements of the project. Fundamentally responsible for the on the ground implementation of the project and ensuring the project is completed in a timely fashion and within budget. And supports the report preparation and reports are submitted timely, donor requirements are met, and that projects are compliant and adhere to Islamic Relief and other developmental and humanitarian principles and standards.

Key Roles/Responsibilities:

The Project Officer directly reports to the Humanitarian Programme Coordinator, she/he is expected to support the latter in the delivery of project management functions especially at meeting the County Office strategic targets.

The role involves designing and implementing emergency response intervention through distribution of shelter kits, hygiene essentials, unconditional multipurpose cash grants, setting-up of child-friendly spaces and conduct of mental health and psychosocial support services.

The Project Officer works closely with the Monitoring, Evaluation, Accountability and Learning (MEAL) team and other support teams. She/He will coordinate and collaborate with multi-stakeholders.

JOB DESCRIPTION

Project and Team Management

  • Supports the planning, management, and implementation of the project in line with the approved project documents.
  • Establish strong teamwork and good professional relationship within the project team and inter-teams.
  • Supports mentoring, coaching of the project team and the project partners and provides proper feedback.
  • Support in the development of a project implementation plan with clear benchmarks and ensure monitoring of progress against the benchmarks.
  • Ensures the project is compliant and adhere to development and humanitarian principles i.e., Do No Harm, Core Humanitarian Standard on Quality and Accountability (CHS), Minimum Economic Recovery Standards (MERS), etc.
  • Support and/or lead the proposal development of new or follow-up projects based on lesson learning when asked by the management.
  • Supports in ensuring that all project-related records are held, created, or used.

Project Monitoring and Evaluation

  • Ensures that all project assessments, review, monitoring, lessons learned, and evaluation processes are followed including supervision of internal and/or external review.
  • Collaborate with MEAL team in ensuring project MEAL-related processes are in place and implemented.
  • Provides guidance and support to partners and/or project team in project planning, monitoring, evaluation, and reporting.

Reporting

  • Ensures that donor reporting requirements and standards are met including writing and timely submission of project updates and quality reports.
  • Ensures continuous improvement in reporting and analysis by using Islamic Relief project management standards.
  • Ensures that stakeholders are informed of the project accomplishments and/or highlights regularly.

Financial Management

  • The Project Officer closely works with the Project Manager and the Finance team concerning spending, forecasting, budget versus actual, analysis, etc.
  • With the Finance team and Project Manager, ensures periodic budget and when necessary, recommend actions to address budget variances.

Networking and Partnership Building

  • When delegated, represent Islamic Relief Philippines in events and meetings organised by the UN agency, I/NGO, institutional donors, faith-based organisations, private sector, etc.
  • Establish strong rapport with like-minded organisations, and other actors to generate support, a pool of expertise, and resources for the project.

Emergency Preparedness and Response

  • Ready to support any emergency-related actions.
  • Supports in ensuring that project staff understand and can perform their roles in an emergency.

Others

  • Contribute to developing the organisational strategic plan.
  • Performs other tasks that are needed to ensure deliverables of project implementation are met.

JOB REQUIREMENTS

Education

  • A Bachelor’s degree or its equivalent in development studies, social science, project/programme management, community development or any other related field.

Experience

  • Minimum of 2-3 years working experience in an I/NGO sector with at least 2 years in a similar position.
  • Demonstrated experience in supporting and/or leading a project team.
  • Technical knowledge and expertise in sustainable livelihoods, enterprise development, peacebuilding, governance, community development, etc.
  • Theoretical and practical understanding of the development and humanitarian programming.
  • Experience in managing partnerships and proven experience of forming consortia/networks
  • Sound knowledge and experience of working with communities through participatory approaches.

Skills

  • Excellent communications skills – able to communicate and report on technical points, both oral and in writing
  • Problem solving and self-management.
  • Ability to manage multiple priorities and work under pressure and meet deadlines.
  • Good financial management skills with knowledge of budgeting and cost estimation.
  • Good interpersonal skills and the ability to work sensitively with people from various cultural, faith, and social backgrounds.
  • Good IT skills with knowledge in Microsoft Office (Word, Excel, Powerpoint, Outlook)
  • Fluency in Filipino and English (written and spoken).

Desirable

  • Sympathy and commitment to organisational values and ethos.
  • PMD Pro or any other relevant project management qualification.
  • Strong understanding of the Province of Leyte development and humanitarian contexts and has experience working within the Province of Leyte.

How to apply

Interested applicants should send their CV with a cover letter on or before May 9, 2022, to [email protected] with email subject or reference: Project Officer Application.

Islamic Relief Worldwide is a humanitarian and development organization and working in livelihood WASH, and DRR sectors in line with our vision of a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others. We work regardless of ethnicity, religion, political affiliation or gender.

Walk-in applicants and applications sent through Islamic Relief Philippines social media account i.e., Facebook, will not be entertained.

As the position needs to be filled in on an urgent basis, therefore, we may stop receiving applications as soon as there are applicants suitable for the position.


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