Project Officer- Emergency / KAJ

Job Purpose

The Emergency Project Officer under the supervision of the Emergency Senior Project Officer will be responsible for implementing food and non-food activities in the field In the Idleb governorate.

Objectives

• Implement Food and non-food activities in the field.
• Complete deliverables to specification and within the timeline.
• Represent Program and ACTED in Relevant Sectors.
• Provide required information to relevant parties as dictated by contract and procedures.
• Support initiatives to gather data, information, or feedback related to the program from various stakeholders. Contribute to tool and process design, implementation, reporting, analysis, and decision-making.
• Identify best practices and lessons learned.

Duties and Responsibilities:

Finance

• Respect and follow up on ACTED’s Financial procedures.
• Participate in and follow up with the emergency field team to prepare the payments in a timely manner.

Reporting:

• Ensure that weekly and daily registration, distribution, and redemption records and reports for the relevant geographic area are properly filled out and submitted to the emergency Senior officer and emergency project Manager for review.
• Share any concerns or recommendations related to the safety and efficiency of distributions, redemption or the overall effectiveness of the emergency Senior Officer and/or emergency project Manager.

Project Cycle Management:

• Supervise orientation and/or training to LCs, contracted vendors, and community members related to the project.
• In coordination with the Emergency Senior Project Officer, supervise the registration process for the vulnerable households across the locations mentioned in the field, and insure all the information requested is in place.
• Supervise Need Assessment, Market assessment, and Market Monitoring in the field.
• Provide high-quality support and supervision to emergency Project Assistants.
• Supervise distribution and redemption plan and ensure that the team follows all necessary safety protocols, including communication, road safety, and emergency supplies.
• Ensure that all registration, distribution, and redemption staff understand and protect the rights and dignity of all community members and beneficiaries, especially the most vulnerable.
• Supervise the Implementation of both the voucher, cash and in-kind distribution and redemption processes, and all the necessary documents submitted accurately and on time,
• Verify and count the vouchers from the participant vendors and review all documents prior to submission to finance for payment,
• Support in the document reviewing and verification prior to submission to Finance for payment,
• Ensure to keep accurate documentation related to the program at the field level.
• Participate in coordinating with the AME team to organize Distribution Monitoring and Post-Distribution Monitoring (PDM) activities and follow-up analysis and reporting.
• Liaise with Logistics, Finance, and other departments as appropriate to identify and plan the support needed for the implementation of projects.
• Track working hours of direct reports and verify timesheets.

Adherence to All Applicable Regulations:

• Ensure the beneficiaries meet the selection criteria,
• Collect all the information from beneficiaries for the project,
• Collect necessary documentation for project completion.

Key Performance Indicators

• 95% of Planned weekly activities are implemented on time.
• Number of Food and non-food distributions that were followed and participated in.
• A number of reports were shared and submitted on time.
• A number of registrations, and assessments monitored payments and supervised.
• 90% of requested information and inputs were submitted on time.
• 100% of all team members understand all applicable regulations.
• 100% of the program documentation produced at the base level is reviewed, scanned, and shared with Senior Officer in a timely manner.

QUALIFICATIONS

• University degree in a relevant field.
• Experience in NGOs or INGOs and implementing programs/ activities, especially in emergencies.
• Experience with food and NFI programs including In-kind, voucher, and cash modalities.
• At least two years in a supervisor role in food security and NFI projects.
• Fluent in Arabic (Reading and Writing).
• Excellent organizational and program management skills and the ability to anticipate program needs.
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills
• Previous experience in insecure environments
• Ability to work well in a team in a difficult circumstances.
• Strong ability to effectively take and give direction.
• Knowledge of office equipment, email, and computer applications, especially Microsoft Word and Excel.
• Ability to analyze databases resulting from surveys.
• Working Knowledge of English.