Project Manager – WASH

MAIN OBJECTIVE:

The project manager will be a national staff working at 100% for the whole project duration (10 months), being responsible for the management of project resources and for the implementation of the different activities in close coordination with AVSI management, the project stakeholders and project staff.

SCOPE OF WORK :

The engineer will monitor the solarization works in the two-pumping station in Habboush and Harouf cadasters located in Nabatiyeh district and he/she will also monitor the critical hygiene awareness and distribution component. The engineer will work in coordination with the WASH working group, and with the Engineering Department of the South Lebanese Water Establishment in order to comply with the sector guidelines.

Supported by the Head of Programs, he/she will coordinate with AVSI departments and management, in order to establish an effective implementation and monitoring system, to harmonize tools and methodologies in all the project areas, to set up technical standard operational procedures. Beside those specific tasks, regular tasks related to the position will be:

– Work closely with the consultant expert and with the Engineering Department of the South Lebanese Water Establishment in order to comply with ministerial and sector standards for the solar system installation

Planning and managing the program’s resources

1. Designing activity overall, quarterly and monthly plans and supervising their implementation and proposing updates and amendment as needed.
2. Budget management in coordination with the operation and finance including budget forecast and follow up.
3. Correctly implement the Donor’s and AVSI administrative and financial procedures ensuring compliance with the support of the AVSI operation
4. Supporting project staff and key stakeholders in activities’ implementation and problem-solving.
5. The Project Manager is responsible for supervision of the technical team assigned to the action and which is composed from: one technical consultant for the solarization and two WASH officers.
6. In coordination with the HR department:
   • Support the development and human and professional growth of staff through supporting internal and external training opportunities
   • Make sure the HR policies are correctly shared implemented, refreshed
   • Participate in the HR planning and appraisal system
   • Facilitate the organization/implementation of trainings organized by the AVSI, WGs, donors, Lebanese Water Establishment, etc. for the staff

Reporting

1. Drafting and getting approval of the periodic narrative and financial reports as requested by the donor
2. Providing regular reporting to Program and Operation

Ensuring timely correct reporting to Sector or Interagency (e.g. activity info, etc.) directly or through the MEAL department.

Monitoring, quality

1. Contribute to the overall process of coordination, harmonisation and learning and sharing process with the WASH sector and South water working group.
2. The Engineer will track and record the BoQs follow up; with quantity and quality control of the materials used and work progress.
3. Monitoring the implementation of work plans directly, through regular visits to project sites of activities: He/She will conduct regular (daily/weekly frequency) follow up and monitoring for the works through sites’ visits and ad hoc meetings with the technical consultant and contractors.
4. Implementation of the Program’s monitoring system in collaboration with the M&E, outreach and Accountability and Capacity building and Design/Validate the Program’s monitoring tools and analysis of the collected data.
5. With the support of the technical consultant: Track and record the BoQs follow up; quantity and quality control of the material used and work progress.
6. Validate the quantities and quality of materials used on site versus BOQs agreed with SLWE and the contractor’s contract.
7. Final quality and quantity control and preparation of hand over certificates.
8. Organizing regular meeting at area level with the WASH officers
9. Supporting the Capacity building and the Special teams especially for the planning and integration of CP/GBV principles and standards in the project, and develop and effective inclusive approach

Coordination

Participation to the contractor’s selection committee, technical evaluation of the offers received.

Coordination with local authorities (municipalities and SLWE) for release of needed permits, facilitation in set up of the working site, administrative procedures etc.

Support the consortium and AVSI to maintaining and developing the relationship with the Donor, including:

• Attending/organising facilitating field visits,
• Providing information and documentation to the Donor/consortium when requested. Coordinating with actors operating in the target areas.
• Participating to the donors’ coordination mechanisms providing positive inputs
• Attending relevant Working Groups (sectorial and geographical)
• Calling for and leading regular project meetings and sharing the minutes.
• Participating in the:
  • AVSI Management meeting
  • Project progress meeting
  • Systematic meetings with the head of department
  • Participating in thematic coordination meetings at national and regional level.
  • Project staff training with other AVSI staff

Coordinating with local NGOs and INGOs operating the Project’s area

Other

1. Participating in strategic planning, project proposal writing, assessments. Contributing to develop project proposal with the current donors or others
2. Collaboration with the Communication Department with regular updates and documentation (written, photographic, video etc.)
3. Ensuring visibility according to AVSI and donors’ plan

Perform other duties within area of responsibility, as requested by the supervisor.

REQUIREMENTS:

5 years of professional experience in a similar position.

Experience in managing WASH projects.

Experience with NGOs is required.

Language Proficiency: Full proficiency in Arabic and English: written and spoken

Hard skills:

Experience in developing technical assessment tools, Strong Experience in using Microsoft office and AutoCAD program, Administrative, Analytical Reasoning, Proposals development and tools, Budgeting, Cloud Computing, Project Cycle Management, Reporting, Office Package Processing.

Soft Skills: Collaboration, communication, conflict resolution, creative and critical thinking, decision making, dealing with public relations, Emotional Intelligence, flexibility, leaderships, motivation, networking, Persuasion, problem-solving, teamwork, time management.