Project Manager – Professional Fellows Project ( National Position)

Reporting to the Country Manager – Kenya , the Project Manager contributes to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in the country where s/he is based. S/he is responsible for implementing his/her project. S/he ensures optimal quality and the impact of the project implemented by means of a delegation system with appropriate oversight mechanisms. With all the other HI managers, the project manager shares responsibility for the sound management and effective functioning of the global organisation.

Missions / responsibilities (*)

Mission 1: Management

• Manager as a role model: embody HI’s values on a daily basis, and be a role model.
• Manager as a coach for meaning: understand the strategy, make it explicit, translate it into operational objectives for his or her team, and lead the necessary changes. Give meaning to each management action. Encourage inter and intra departmental exchanges of practice. Encourage innovation and risk-taking.

Mission 2: Strategy and steering contribute to the development of the programme’s operational

strategy

• Contribute to programme or country operational strategy (StratOp).
• Draft new project proposals for the continuity or expansion of the project.
• Contribute to the drafting of new proposals for new opportunities, if necessary.

Mission 3: Operational implementation

Responsibility 1: Ensure the implementation of the project, in line with the logical framework and allocated budget

• Steer the project’s intervention strategy and put forward adjustments if the objectives change or if it is likely that they will not be met.
• Ensure that activities and the associated resources are planned, and implement the action plan.
• Ensure that activities are implemented in line with the project proposal and the allocated budget.
• Ensure project reporting, internally (within the programme) and externally (reporting to funding bodies, authorities and/or partners).
• Undertake expenditure and manage the project activity-specific budget lines according to the delegation he/she received based on the programme signature delegation table

Responsibility 2: Ensure that project implementation complies with the existing frameworks

• Ensure the proper implementation and follow-up of institutional policies (specifically PME, PSEAH and Age-Gender Disability policies) and the other HI internal standards.
• Ensure compliance with the terms of the project proposal and the rules applied by the project funding body/bodies.
• Ensure compliance with global technical standards and norms by communicating and by involving the technical specialists and advisors with expertise in the project themes.

Responsibility 3: Ensure project monitoring, evaluation, accountability and learning

• Ensure project monitoring, specifically activity progress indicators and the expected outcomes.
• Develop and implement the project evaluation plan.
• Ensure project learning, taking into account lessons learned from similar previous projects, following the recommendations made throughout the project (from evaluations, support missions, audits, etc.), and capitalizing on the acquired knowledge.

Responsibility 4: Ensure project data management

• Ensure that the appropriate data collection and management tools are in place on the project, in line with global standards.
• Ensure that data related to the project is collected and compiled in the project database.
• Carry out regular checks and makes any necessary corrections to the activity database.

Responsibility 5: Coordinate the teams involved in the project

• Facilitate coordination meetings between his/her direct team and the support services located in the area when necessary.
• Ensure that his/her team and the support teams (shared and technical services, in particular) work well together in order to facilitate the implementation of the project in the country.
• Facilitate the project steering committee.

Responsibility 6: Contribute to external project communication

• Contribute to HI’s external influence by taking part in networks, when required.
• Communicate about the project to partners, authorities and stakeholders when relevant.

Qualifications and skills required:

Qualification: At least a Bachelor Degree in a Social Science – Communication /International Development / International Relations / Education or a related area of study

Experience: At least 1 years of practical project management experience within the field of disability.

Experience in conducting research

Applicable framework documents

Skills required:-

Management skills

• Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously.
• Knowing how to position oneself so things can move forward.
• Knowing how to simplify and prioritize.

Project management” professional path skills

• Assessment
• Intervention strategy
• Planning, monitoring & coordination
• Operation partnerships

Emergency Preparedness and Response skills

Emergency response

• Humanitarian monitoring and emergency preparedness

Other professional skills

MEAL/IM

• Results and indicators monitoring
• Planning and coordination of qualitative and quantitative surveys, dissemination of results
• Project evaluation
• Accountability to affected populations: participatory, non-discriminatory and responsible approaches.
• Capitalisation and continuous learning
• Information management strategy, data structuring and quality
• Quantitative and qualitative data collection, qualitative analysis
• Responsible data management
• Statistical analysis and data visualisation

Log/supply

• Planning (supply)

Finance

• Cash management
• Financial/budget management
• Donor financial management

Institutional fundings

• Proposal and narrative report writing

Security

• Personal security management
• Security context analysis
• Security risk analysis
• Develop mitigation measures linked to humanitarian security approaches

Advocacy

• Networking & promotion of HI advocacy messages to external stakeholders

Global programme management

• Management of major risks (safeguarding, fraud & corruption, security and major financial risks)

Cross -sector skills

• Frameworks and references
• Office and collaborative tools
• Stress management
• Collaborating in a global organisation

Language skills

• English and Kiswahili