Project Manager and Membership Officer

Summary of the position:

APHR is looking to hire a Project Manager and Membership Officer who will be responsible for planning, coordination, implementation, and monitoring of strategic initiatives and project activities of the Norway MFA funded project 2023-2025. She/he will also support the strengthening of APHR’s membership and engagement with ASEAN entities and stakeholders in collaboration with the Programs and Media & Advocacy teams

Contract duration: 12 months (with 3 months’ probation)

Location: Remote, preferably in Southeast Asian capitals.

Line Management: The Project Manager and Membership Officer will report directly to the Executive Director.

Main duties and responsibilities:

Project Management and M&E

• Draft and finalize project concept papers and budgets before activity implementation;
• Implement the project activities and ensure that these operate within the policies and procedures of the organization and donor policies;
• Draft and finalize the annual and quarterly work plans, budgets and all other relevant reports;
• Liaise and coordinate with staff and members to ensure effective and efficient project implementation;
• Monitor the results framework to measure and assess the progress and results of the project activities;
• Report project activities and issues to management and donors on a regular basis;
• Develop and maintain a network of contacts with rights holders, civil society, international organisations, government, and other key stakeholders and beyond relevant to the portfolio and identify potential collaboration; and
• Attend relevant meetings, briefings, events, conferences and lectures on behalf of APHR;

Membership Relations and Engagement

• Support the coordination and organization of membership drives and engagement activities including drafting of membership strategy plans;
• Maintain and update the membership database and reports;
• Provide regular updates to Board Members on the status of Members’ applications;
• Support the management and improvement of the APHR membership and partners database and information system with support from National Focal Points;
• Manage the member life-cycle i.e. member registrations, new member communications and onboarding, member support administration and other services;
• Lead and coordinate membership initiatives and activities including organizing the annual members forum and national caucus events and planning;
• Collaborate with National Focal Points on country and national caucus events and membership drives; and
• Provide inputs to Advocacy and Campaigns Officers on members’ profiles, interests and background to support program activities and workshops.

External Relations and ASEAN Engagement

• Coordinate and network with various stakeholders and partners in relation to requests for invitations of APHR Members to events, forums and meetings and follow through on MPs participation.
• Support and maintain productive relationships with donors, CSOs, relevant stakeholders, ASEAN Bodies and parliamentary organizations, in close coordination with the Executive Director and Programs Director.
• Update the ASEAN/CSOs/external contacts database system to be used for programming; and
• Support initiatives and activities related to engaging ASEAN bodies and CSOs.

Administration:

• Provide inputs and comply with the implementation of operational policies, procedures and practices of the organization; and
• Carry out other duties, including logistics and administrative support in coordination with other Secretariat staff, as required.

Qualifications and Experience

Required

• Bachelor’s degree in related field;
• Minimum of 4 years experience in development work or with a regional CSO preferably in Southeast Asia;
• Experience in the development and implementation of programs and projects on democracy and human rights related issues;
• Previous experience in project management and M&E;
• Wide networks within the ASEAN region with a broad range of actors including diplomats, state officials, civil society organizations, think tanks, etc.
• Oral and written fluency in English.
• Excellent analytical and writing skills.
• Ability and willingness to travel in the region and beyond.
• Commitment to the objectives of the organization.
• Ability to work as a member of an international team.
• Be able to handle challenging and demanding work situations.

Others:

• Experience working with parliamentarians.
• Self-motivated, ability to use own initiative, and ability to think outside of the box.
• High degree of initiative and persistence combined with high levels of discretion and diplomacy.
• Ability to build productive working relationships, influence, and engage others.
• Excellent interpersonal skills, respectful, working effectively with others, listening, and empathy.
• Knowledge of at least one Southeast Asian language.
• Proficient knowledge of Information Technology and excellent working knowledge of standard Microsoft Office software, and experience of working in global teams and use of appropriate communication tools.

Working Conditions / Salary and Benefits:

APHR operates on a standard five-day work week but staff may be required to work some evenings and weekends to respond to developments and when on missions. Days in lieu will be provided for non-standard workdays.

Competitive monthly remuneration package including comprehensive health insurance, social security and communications allowance.

The successful candidate will be expected to take up duties as soon as possible.