Project Manager – AICS – Jordan

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Manager – AICS

Code: SR-42-2683

Duty station: Amman, with regular visits to other field locations.

Starting date: 01/12/2022

Contract duration: 6 months

Reporting to: Head of Mission

Supervision of: national team

Dependents: Family duty station

General context of the project

INTERSOS Mission in Jordan has responded to the consequences of the Syrian crisis since 2012. With a coordination office in Amman, and three (3) field offices in Irbid (North), Amman East, and Karak (South) the mission implements a program that focuses on general protection (with specific emphasis on GBV) and cash based intervention (CBIs)​

General purpose of the position

The Project Manager is responsible for timely, high quality and effective implementation of planned INTERSOS interventions in Jordan for the AICS funded projects under his/her responsibility, as well as achieving the expected results. This role will have as primarily concern the leadership of a current AICS funded action, but will also involve leadership of the ECHO funded project, to support the Head of Mission and Protection Coordinator​

Main responsibilities and tasks

Programme

● In collaboration with technical coordinators, engage in the identification of humanitarian and financial needs, analysis of humanitarian context, risks, constraints, prevention and mitigation measures

● Ensure close coordination and interaction with technical coordinators/staff deployed in the mission, in order to ensure consistency and harmonization of modalities of implementation, tools, approaches, etc.

Project Management (AICS funded project)

● Under the supervision of the Head of Mission, responsible for steering, monitoring and overseeing the overall implementation of the project

● Coordinate the planning and execution of project activities in order to achieve desired objectives and results within the defined project timeframes

● Ensure the compliance of the action with the donors’ rules and regulations, in collaboration with mission logistics, finance HR and other personnel.

● Ensure the accomplishment of all the below-listed tasks, following INTERSOS and AICS regulations

● Support the Head of Mission and the Protection Coordinator in the implementation of the ECHO funded project, providing support to report writing and financial planning

Administrative/Finance and Logistics

● Responsible for the budget management of the AICS project, ensuring control and proper tracking of expenditures and development of forecasts in line with the project duration and objectives

● In coordination with the Finance Department, draft amendments and revisions of the project when necessary and in due time in compliance with donor’s requirements

● Coordinate with the Logistics Officer to ensure meet the procurement and other logistical needs of the project in order to ensure efficiency and quality of implementation

Monitoring and Reporting

● Conduct regular field visits to the project locations to ensure the quality of the intervention in compliance with internal and donor standards

● Elaborate and oversee the project’s institutional memory, keeping written records on its development, in order to disseminate INTERSOS achievements, lessons learned and to improve awareness

● Produce monthly reports and contribute to midterm and final reports, according to donor’s rules and regulations and INTERSOS internal Project Appraisal Tool, ensuring accurate data collection and timely submission

Human Resources

● Coordinate and supervise project staff, plan and distribute tasks and workload among the team, and monitor their progress, achievements and constraints through regular work meetings and feedback mechanisms

● In coordination with relevant managers, identify training needs, build the capacity, coordinate, supervise and motivate the staff, support ad hoc training sessions and on-the-job training, provide individual follow-up and coaching, carry out end-of-mission evaluation of the team members, and lead internal communication in order to facilitate people’s integration and professional developments

● Ensure proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff development and internal communication), in coordination with the HR Department

Conduct other tasks as required by the Line Manager.

Required profile and experience

Education

● University degree in social sciences, political science, economics or related field​

Professional Experience

● Minimum 3 years of relevant work experience in project management preferably in the Protection sector. Previous experience with AICS is considered a strong asset​

Professional Requirements

● Extensive knowledge of the Project Management Cycle

● Demonstrate experience with different donors’ procedures, compliance and reporting; experience with managing AICS-funded projects is a distinct advantage

● Leadership, people management and development, teamwork and cooperation

● Strategic vision, results and quality orientation

● Computer literacy (Word, Excel and internet)

● Understanding of humanitarian operations principles, standards and best practices

● Experience in working & living in remote locations

Languages

● Fluency in Italian and English compulsory​

Personal Requirements

● Excellent communication and interpersonal skills, as well as demonstrated cultural sensitivity and ability to work well with colleagues from different cultures and walks of life

● Stress-resilient and able to adapt to changing circumstances

● Commitment to respect humanitarian principles