Project Manager

Job Details

Takaful Al Sham (TAS) has been responding to the Syrian crisis since 2012 and to the Refugee Response in Türkiye since 2013. TAS works in Education, Early Recovery, Food Security, Livelihood & Empowerment, WASH, Protection, Shelter, CCCM, and Emergency Response, where TAS has implemented successfully more than 130 projects in Direct partnership with Institutional donors, UN Agencies, and INGOs such as; BHA, SCHF, UNICEF, WFP, UNDP, IOM, CARE, GOAL, Save the Children, Global Communities, World Vision, DRC, WHH, Archenova, Chemonics. Seeking to save lives and alleviate human suffering through collaborative, local, and sustainable relief and development assistance, TAS believes that empowerment of women, adolescents, youth, and those who are physically and mentally challenged engage and become proactive in their communities through socio-economic sustainability, development and durable solutions, for a brighter future.

TAS considers the teamwork and continuous learning values as actual institutional values that it applies in all departments by working to create the best work environment and encourage employees to continuously develop their capabilities.

Job title: Project Manager

Job code: WSH – TR – MA – 096

Number of vacancies: 1

Application start date: 06 March 2024.

Application closure date:14 March 2024.

Duration of the contract: 6 Months (2 months Probation) with the ability of extension
Location: Gaziantep – Türkiye

Availability to start: As soon as possible.

Turkish Nationality is an Advantage.

Role Purpose:

The project manager will manage the implementation of activities related to the WASH and Shelter, follow up the implementation of construction activities, ensure the implementation of project activities according to the work plan and with the required quality, distribute and follow up the tasks of project staff in Syria, and writing the necessary project reports, in addition, to provide the necessary support for the WASH & Shelter program.

Functional and Organizational Relationships:

Responsible for managing and delivering project activities and budget, timely reporting, and monitoring and evaluating project achievements. The Project manager reports directly to the Program Coordinator and is accountable to the Program Coordinator for the effective performance of all responsibilities. In the absence of a Program Coordinator leading the department, the Project manager reports directly to the Programs manager.

KEY RESPONSIBILITIES:

1. Preparing the comprehensive implementation plans for the project.

2. Determine the necessary technical requirements for employees working in Syria in the field. And interviewing candidates to establish the required field team.

3. Preparing/Participating, with the Program Coordinator to prepare relevant daily tracking schedules to follow up on project activities daily with the project team in Syria.

4. Day-to-day management of the field team in Syria to assign tasks appropriately and ensure that each person completes their task ahead of time with full accuracy and transparency.

5. Ensures the assignment and receipt of reports and documents from field staff.

6. Reviews and ensures the quality and adequacy of field staff reports before compilation and submission to anyone outside the organization (eg donors, partners, and related entities).

7. Inform the program coordinator of any delay or potential issue and provide the necessary suggestions to address any challenge in project implementation and processing the revision requests.

8. Maintains securely all project-related records, reports, and documents.

9. Review all completion reports (financial, logistical, HR, etc.) for the project before they are sent to any party outside the organization.

10. Preparing weekly, monthly, quarterly, and annual project performance reports and submitting them to the Program Coordinator.

11. Hold regular meetings with project field workers inside Syria to identify challenges and try to solve them independently.

12. Manage donor and project-related communications.

13. Coordinating with the MEAL team to develop the necessary plans to monitor activities.

14. Contribute to building networks and partnering with other agencies in line with the organization’s objectives and goals, including governmental and non-governmental organizations and communities.

15. Provide the needed support in writing the project proposals.

16. Using program management tools will monitor project implementation (on time, financial, and on scope basis); supervise timely data collection and reporting at the local level.

17. Attends all meetings related to the project (Clusters, coordination, finance, program, etc.) and presents relevant presentations to the Clusters and donors.

18. As WASH projects target different types of rehabilitation/construction activities, the Project Manager will have high qualifications and multi-sector experience, allowing him to design (co-design), follow up and fill in the gaps.

19. Preparing the necessary materials for hygiene promotion (personal hygiene, general hygiene, hand washing, reducing the risk of cholera and water-related diseases … etc.), reviewing them with the program coordinator, and then preparing the necessary training for hygiene promoters in Syria to ensure that relevant activities are implemented with high quality.

20. Provide the necessary technical support in the design and implementation stages for the project team and the organization.

21. Performs other program-related duties as assigned and in line with project implementation.

22. Work closely with the logistical, financial, and media teams for required issues.

23. Sending continuous updates and sharing information with stakeholders

24. Adhering to the organization’s code of conduct.

25. Ensuring that accountability and safeguarding procedures are adhered to and followed, and that any observation is reported.

26. Preserving the dignity of the beneficiaries and not causing any harm.

27. Respect and apply all principles of protection from sexual exploitation and abuse and the child protection policy, and the obligation to report any incident of sexual exploitation or abuse or any breach of the protection policy.

28. Adhere to all Takaful Al Sham organization policies and abide by administrative orders and disciplinary procedures in the event of any violations.

29. A pledge to abide by the zero-tolerance policy adopted by the Takaful Al Sham organization in cases of sexual exploitation and abuse, and immediate reporting in the event of any violation in this regard.

30. Executing any other tasks assigned to him/her by the line manager.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in civil engineering or other relevant engineering fields (Environmental engineering – sanitation – architecture…. etc.).

• At least three years of experience in implementing WASH and Shelter projects.

• At least two years of experience working in the humanitarian sector.

• Familiarity with humanitarian standards and adherence to them.

• Full knowledge of the work area and the Syrian context.

• Very good English language skills (writing – reading – speaking).

• Good reporting skills in English and Arabic.

• Strong knowledge of the project life cycle, preparing periodic and progress reports and preparing budgets and operational plans for projects.

• Very good knowledge of international donor conditions and their compliance requirements.

• Excellent computer skills in Microsoft Office 365, especially Word, PowerPoint, OneDrive, and Outlook, civil3d, global mapper and GIS.

• Ability to teamwork, direct, coordinate, follow up and initiate project development.

• Good proficiency in effective communication and representation skills (oral and written).

• Analysis and problem-solving skills.

• A high level of negotiation, persuasion, planning, and organizing skills.

• Ability to manage stressors and priorities.

Desirable:

• Experience in implementing construction projects and solar energy systems.

• Experience in writing proposals and preparing budgets.

• Certificate in Project Management PMD Pro1.

Takaful Al-sham is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

All employees must abide by the standards of professional conduct and adhere to the policies and procedures followed in Takaful Al-Sham and adhere to humanitarian and relief standards and principles.

Takaful Al-sham’s employees and volunteers are obligated not to practice sexual exploitation and abuse, in exchange for the services they provide, in addition to assuming their responsibilities to protect children from harm and abuse and to ensure a safe environment for them, and to work to create a safe work environment for everyone free from any form of harassment, abuse, exploitation or misconduct during work that diminishes the dignity and safety of the volunteer or employee.

How to apply

How to apply:

Interested candidate can apply through the following link:

https://forms.gle/VgB1T4KXwfZ2E5s8A