Project Manager

Samos Volunteers is recruiting a Project Manager to oversee the activities and services of the organisation on the ground, lead a team of approx. 30 volunteers, and work towards the priorities of the organisation’s strategic plan.

The opening of the new MPRIC in Zervou, in September 2021, had a great impact upon the operational environment. Samos Volunteers still finds itself in the process of adapting the organisation´s services and internal structure to the new and ever-changing circumstances. Whilst this makes the role of the Project Manager especially challenging, it also holds great opportunities in actively shaping the organisation’s direction.

Starting date: ASAP

Location: Samos, Greece

Status: Full-time

Compensation: While this is a voluntary position, the Project Manager will have travel, subsistence allowance and accommodation reasonably refunded by the Organisation. This will be 500 euros per month.

Main tasks include:

Oversee the activities and services of the Samos Volunteers project on the ground:

• Work closely with the relevant Field Coordinators to ensure the smooth running of services which are currently being provided from two locations: The Alpha Centre in Vathy Town and the Alpha Land in Zervou;

• Support the Board in ensuring that Samos Volunteers is compliant with paperwork and legal requirements, in accordance with Greek law and the guidelines of the Ministry for Migration and Asylum;

• Develop new internal policies and processes whenever necessary;

• Manage relationships with local partners and stakeholders, such as the accountant, lawyer and civil engineer;

• Responsible for emergency and safety on the ground;

• Monitoring the national covid-19 regulations, updating the internal covid-19 protocol and procedures and keeping the team informed;

• Play a leading role in bolstering Volunteer team morale and actively work to resolve and manage issues within the team;

• Engage in conversations around the Code of Conduct and behavioural issues among the Volunteer team, ensuring that team members understand the complexity of humanitarian work;

• Monitoring and (if needed) taking the necessary steps to maintain the organisational culture of SV;

• Chair the weekly Team Meeting;

• Chair the bi-weekly Samos Coordinators Meeting;

• Join the monthly Board meeting and act as the primary contact to relay information from the field;

• Ensure the timely completion of the Monthly Report;

• Oversee Samos Volunteers’s GDPR practices;

• Liaise with other NGOs and projects operating on Samos, offering support where needed and working with others to identify potential service gaps.

The Project Manager is also responsible for the Management of a team of five Field Coordinators:

• Work closely with the Field Coordinators to ensure that they get the support and resources they need to deliver a high standard of service in their activity area;

• Chair the weekly Field Coordinators Meeting;

• Recruit and train new Field Coordinators, with the support of the outgoing Coordinator.

The Project Manager is also partial responsible for the Management of the organisations finances:

• Paying monthly bills of local suppliers;

• Keeping an overview and preparing the Coordinators monthly stipend payments;

• Managing the cash box;

• Liaising with the responsible board member about the yearly budget.

Key Requirements:

• Minimum time commitment of 6 months

• Fluency in English

• Aged over 26

• Excellent interpersonal and communication skills, ability to interact with various actors and express ideas and concepts in written and oral form

• Commitment and willingness to work in a challenging and dynamic environment, with new challenges arising everyday

• Confidence in guiding a big and multi-cultural team of people holding different opinions and perspectives

• Confidence in decision-making and dealing with moral dilemmas that may arise

• Ability to structure and lead meetings, both online and in person

• Demonstrated knowledge and interest in the field of migration and/or humanitarian work

• Driving licence

• Fully vaccinated

Desirable Skills:

• Previous experience in project management and administration

• Previous experience in a supervisory role and/or leading a team

• Experience in leadership positions in grassroots organisations operating in Greece is an asset

• Experience working in the humanitarian field is optimal

• Knowledge of administrative procedures

• Proficiency in working with Google Suite, MS Excel and Word **