Project Management Support Intern

Functional Responsibilities:

Board Affairs Support :

• Updating the RBM website (Board biographies, meeting reports, decisions, policies, meeting dates, etc) in collaboration with the Communications Team.
• Support the operations team to process the procurement needs related to Board meetings/events.
• Support travel arrangements for Board Members, including quotes, liaison with Board members on the preferred/possible route, liaison with finance for approval to proceed, liaison with the UNOPS travel unit, security & health and safety clearances, processing of expense claims, visa applications, arranging of accommodation, transfers as need be, and processing any changes.
• Support in maintaining Board-Affairs contacts and mailing lists.

CRSCP Support

• Assist in coordinating and setting up CRSPC teleconferencing meetings, including minute-taking and document filing.
• Provide assistance to the CRSPC during event preparations, including drafting and dispatching invitation letters, corresponding with participants, and systematically filing official letters and relevant documents.
• In collaboration with others, support the coordination of consultant travel planning and advice on respective budgeting, as per the Work Plan.
• Provide logistical support for visa applications, hotel accommodations, and flight bookings to the CRSPC manager during their mission.
• Perform additional duties as required, including general administrative support.

Training components and learning elements

UNOPS highly values interns’ contributions and appreciates the importance of learning during an internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-related documents, data analysis and preparation of reports and statistics.

UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet

Participation in missions or training courses

Exposure to UNOPS processes and activities; If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy

Additional Comments

This Intern position will have matrix line management: the Governance Officer ( direct line management) and the CRSPC Officer (Matrix line management) The internship comes with no expectations of future employment with UNOPS as a direct result of the internship. The internship is offered for 6 months. Candidates who are unable to commit to 6 months are requested to not apply.

Education/Experience/Language requirements:

Education

• Applicants must be enrolled in a Bachelor’s or Master’s degree program or be pursuing an advanced university degree, such as a Masters, or be a recent graduate from such studies (within the last 3 years).
• Candidates who have studied or are studying towards university degrees in Business Administration, Governance, Public Affairs, International Relations or any related fields are preferred.

Experience

• English is mandatory. French would be an asset.

Computer Literacy

• Solid computer skills are required. Experience with Google Suite is preferred.

Internship-related Experiences

• A minimum of year (1) year of relevant experience is preferred.
• Ability to coordinate at both relevant experience at the national or international levels with responsibility for coordination and/or partnerships is highly desired.

Additional Requirements

• Good knowledge of public health issues, with a focus on malaria is an advantage.
• Previous experience with and/or a good knowledge of the development and humanitarian sector/working with the UN, Donors, and NGOs is an advantage.

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.