Project Management Officer / Executive Assistant


THE ROLEThe ProjectManagement Officer (PMO) is in charge of supporting all the Client Servicesrelated activities for a designated region or sub region.The role mainly focuseson providing administrative/financial support on client s projectimplementations and on assisting on the analysis and the consolidation offinancial reports. Additional administration activities areplanned, including but not limited to expenses & travel management, settingup meetings and diary management.KEY RESPONSIBILITIES��� Prepare monthly Internal Project Reviews (IPRs) by completing dashboards for the relevant projects in collaboration with the Project Director(s)/ Manager(s) and Account Managers. Ensure Project Managers provide on time accurate data to complete the dashboard. Attend the IPRs sessions and follow up on the actions.��� Follow-up on budget progress together with the Project Manager(s) and provide Finance with accurate financial forecasts.��� Work closely with Governance team (follow-up on project codes creation/extension, services processes, and preparation for project audits )��� Assist Project Manager(s) with resources booking by contacting resourcing team for updates to be done in Temenos resourcing tool (PRM), ensuring that staff is being utilized efficiently.��� Assist the Project Manager(s) with the preparation of the monthly billing (revenue sheet analysis) and follow-up on invoices creation with the appropriate billing team.��� Ensure invoices and associated backup sheets are clear, correct and approved by Project Manager(s) before billing team send them out to the client.��� Assist the Project Director(s)/Manager(s) with the creation of Services opportunities in T-Force and follow-up on their status to ensure accuracy of the data in the system.��� Gather project information and make suremandatory documents/sign off are uploaded in Temenos system (Unit-T) to ensureaccuracy for project tracking and audit purpose. Set up and maintain all project informationwithin Oracle��� Calendarmanagement and alignment for the executive(s)��� ProjectManagement and coordination for various needs throughout the year,including vendor/calendar coordination.��� Expense reportingand purchasing, Initiate and manage Purchase Orders.��� Visa and travelarrangements (domestic and international).SKILLS & EXPERIENCE��� Experience in Finance/Administration/IT or Customer support (preferably in a software environment or a consulting company or a system integrator)��� Language: Excellent command of English. French is considered as a benefit.��� Excellent numerical and analytical skills with attention to detail, along with good verbal and written communication skills.��� Experience of dealing with large amounts of data and producing meaningful reports.��� Ability to work within project constrains to ensure that milestones and delivery dates are met.��� Project forecasting��� Team spirit, knowledge sharing and ability to work autonomously within a team with a positive attitude. Ability to work in decentralized teams.��� Client facing experience is required��� Proactive, autonomous and highly motivated��� Fully conversant with all the latest MS applications including Microsoft Project, Power Point and Excel advanced level (Macros, Pivot tables etc.)��� Experience in project management methodologies, processes and tools,��� PMP or Prince2 Certification is a plus��� Willing to travel when requiredWHY TEMENOS��� You will work at the cutting edge of technology innovation; we challenge the status quo and are transforming banking every day.��� You will experience in a fast-paced environment, ambitious team; we look forwards and continuously strive to be the best.��� You will be part of a team that values integrity; we support each other and keep our promises.��� You will be able to work freely, flexibly and true to your authentic self; we champion diversity.��� You will be joining a global and diverse family that works together through the good times and bad; we care deeply about each other and our clients.��� You will experience what we call Temenosity!We value applications from people from all walks of life; if you are excited to be part of our journey and want to make a real impact, we would love to hear from you.Please make sure to read our Recruitment Privacy Policy

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