Project Management Coordinator

Overview

We are One & All. An agency dedicated to impacting positive change by influencing how the world sees, supports, and contributes to the mission of social good organizations and causes everywhere. We not only share in our client’s purpose, we help them achieve greatness through strategic clarity, creative inspiration, and authentic experiences to cultivate long-lasting, profitable relationships and build lasting impact.

The Project Coordinator supports the Project Management team in the delivery of projects, while gaining exposure to the Project Management discipline. The Project Coordinator assists in ensuring vital information surrounding production is communicated clearly across the key departments and stakeholders through consistent communication, appropriate escalation, and effective quality assurance.

The Project Coordinator supports the Project Management team in workflow and production management. This entails work plan development, schedule creation, status reporting, and documenting factors contributing to the success or failure within the project. The Project Coordinator assists in Salesforce project setup and maintenance, creative markups and reviews, and helps to maintain overall project quality assurance.

Responsibilities

• Follow and adhere to established project methodology and best practices set out by Project Management Director to support the team in ensuring projects are delivered on time, within budget, and with an established level of quality.
• Assists the Project Management team in the management and maintenance of production information through Salesforce job setup.
• Assist in the build and maintenance of detailed project schedules for all assigned projects in any media or channel including, but not limited to Print, Digital, Media, Strategy, and internal agency tactics or initiatives.
• Author and update weekly project status reports
• Upload and traffic artwork for necessary approvals process.
• Assists in ensuring that issues and risks are documented, managed, escalated, or resolved in a timely and effective manner.
• Manage and coordinate aggregated tasks and deliverables, helping to provide prioritization as to avoid conflicts or bottlenecks within account management relative to production.
• Participate in creative forecast meetings to assist in project workload and prioritization.
• Assists in the running and documentation of project hindsight sessions, and ensuring learnings are shared
• Undertakes Quality Assurance of digital outputs across all verticals.
• Instill diversity, equity, and belonging principals to ensure a respectful, accepted, and valued treatment of all

Reports to Project Management Supervisor

Knowledge and Skills

• Ability to work and thrive in a fast-paced, multitasking environment with the ability to pivot as needed.
• High degree of intellectual curiosity and self-awareness.
• Strong problem-solving skills.
• Excellent communication and presentation skills.
• Able to work well with others, maintain positive and respectful relationships with co-workers for the benefit of the client and agency.
• Capable of tactfully negotiating deadlines with others to drive tasks to completion.
• Proficient in Microsoft suite, including high proficiency in Excel.

Qualifications

• Bachelor’s degree preferred.
• Experience with managing multiple projects at one time.
• 2+ years work experience.
• Have physical and mental requirements to meet the above listed job responsibilities.

Equal Opportunity Employer

One & All is strongly committed to hiring a diverse staff, and believes all experiences and perspectives bring value to our clients. One & All does not discriminate based on race, color, gender, disability, age, religion, sexual orientation, national origin, ethnic origin, or any other characteristic protected by state or federal law.

The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.