Project Financial Officer, Sweden

SPANISH-SPEAKING FINANCE OPPORTUNITY IN STOCKHOLM, SWEDEN

Context

The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization that supports sustainable democracy worldwide. International IDEA’s mission is to support sustainable democratic change by providing comparative knowledge, assisting in democratic reform, and influencing policies and politics. International IDEA acts as a catalyst for democracy-building; by providing knowledge resources, policy proposals, and supporting democratic reforms in response to specific national requests.

International IDEA enters into agreements with key donors to implement projects, which aim to strengthen representative and inclusive democracy in partner countries, by carrying out selected activities as defined in the respective grant agreements.

The Project Financial Officer will be responsible for providing oversight, quality assurance and support to a portfolio of projects and will act as a supportive focal point for advice on the management of grants and budgets.

Duties and Responsibilities

• Provides expert guidance and support to Project Managers and Finance Managers in regional and country offices in respect to the management of grants, and budgets;
  •Ensures project proposals and funding requests are prepared in conformity with InternationalIDEA’s internal policies and procedures, donor requirements, including adequate costing of activities, human resource needs, and administrative tasks;
  •Monitors adherence to donor agreement requirements within the framework of InternationalIDEA’s internal policies and procedures, ensuring focus is on delivery of reporting, invoicing and disbursement timelines;
  •Analyses and presents project reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collates financial reporting materials for all donor segments, and oversees all financial, project/programme and grants accounting;
  •Guides overall compliance and quality control; Arranges independent audits;
  •Provides advice and support to Staff Members on matters related to public tendering;
  •Reviews draft partnership agreements and consultant/supplier contracts; Ensures compliancewith International IDEA policies and procedures;
  •Contributes to team-based activities, particularly in regard to annual planning and reporting.

General Profile

Analyzes performance and identifies issues and trends affecting project funding; recommends the use of appropriate programme tools and strategies;
•Develops financial proposals and technical tools to address identified programme needs in the specialized area of project funds accounting;
•Can work with minimal guidance and supervision;
•Adds value to team-based activities in his/her unit; collaborates with other entities of theInstitute;
•Acts as a model or mentor for less experienced colleagues;
•Can be expected to travel globally to any geographical area involved in his/her projects;
•Follows internal procedures to ensure high standards of performance and compliance with institutional guidelines;
•Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism;
•Integrates a gender and diversity perspective in all activities.

Reporting line

Project Financial Manager

Education and Experience

• University degree in financial management, business management or equivalent;
• Full or part professional qualifications in finance and accounting, for example, ACCA are considered advantageous.
• A minimum of five (5) years of professional experience in programme/project design and grant management, including budgeting, costing, monitoring, implementation and evaluation.
• Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors advantageous.
• Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage;
• Fluency in written and oral English and Spanish is essential.

Terms of Contract:

• International Post
• Two (2) year fixed term appointment
• Remuneration – EUR 4, 728 NET per month + benefits

Applying for this position:

• Applications should be submitted no later than 23:59 (CEST) 24 October 2023
• Please note that all applications must be made in English.

Selection Process:

• Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
• All candidates will be notified on the status of their application via email once the process has been finalized

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality