Project Finance & Human Resources Manager

Project Finance & Human Resources Manager

Place of work: West Mosul – Nablus Hospital

Deadline for application: 12/02/2022

Main purpose of the job:

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project and to realize the HR capacity required to achieve project objectives

Tasks and Responsibilities:

• In close coordination with the Mission Fin/HR Manager, the HR Coordinator (HRCo) and Finance Coordinator (FinCo), calculating, analysing and monitoring the project’s HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation in close coordination with the Personal Administrative Manager (PAM) and Personnel Development Manager (PDM), the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment.
• Advising on set-up and updating the project’s organizational chart and job descriptions and assisting the Mission Fin/HR Manager, Poject Coordinator (PC), and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the Mission Fin/HR Manager, looking for the best options to avoid and/or solve possible labour conflicts in the project.
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the Mission Fin/HR Manager, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
• In close collaboration with the Mission Fin/HR Manager, PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and MSF.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, SitReps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.

Context Specific Accountabilities:  

• Administrative management (briefings, holiday planning, movements, accommodation, etc.) of international staff.
• Supporting the HR Assistant(s) at managing the domestic staff and other aspects related to running essential activities (cleaning, cooking, purchasing food stuff etc.) in the expat guest houses.

Requirements for the role:

What we offer:

• Legal contract paid at 100% activity rate in accordance with MSF Salary Grid. (Level 09)
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (CV + motivation letter + Diploma + references + ID card), Only applications with complete documentation will be considered.

By email to [email protected]

Please indicate “FIN/HR Manager” in the e-mail title.

We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.

In-complete applications will not be considered

Only PDF and Word Format Applications will be considered

English CVs only

Only shortlisted candidates will be contacted

Your application will not be returned to you at any stage of the recruitment process.

We may take down this vacancy in case we’ve reached the required number of applications.