Project Development and Reporting Officer

Position Title: Project Development and Reporting Officer

Duty Station: Erbil, Iraq

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 August 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission in Iraq and direct supervision of the Head, Preparedness & Response Unit (PRU), the successful candidate will be responsible and accountable for supporting the Unit’s Programmes, including Camp Coordination and Camp Management (CCCM), Shelter and Non-Food Items (SNFI), and Disaster Risk Reduction (DRR). This includes drafting new project proposals, reporting on current projects, preparing communication pieces for both internal and external communications, contributing to donor relations, supporting the monitoring and accountability activities of the unit, and contributing to the strengthening of joint programming within PRU by facilitating consistent and structured data and information sharing within the unit and with other units in IOM Iraq Country Office (CO).

Core Functions / Responsibilities:

1. Draft new project proposals on integrated humanitarian assistance to leverage the full strength of the CO’s capacities in coordination with the Head of PRU and in collaboration with other units.
2. Proactively produce regular, weekly, and monthly high quality unit updates, sitreps, infographics and briefs as required, highlighting project synergies, as appropriate, to target audiences and ensure timely dissemination of products;
3. In coordination with IOM’s Monitoring, Evaluation, Accountability and Learning (MEAL) and Programme Support Units (PSU), support the Programme Coordinators in reviewing new proposals and result matrices to check that strong frameworks are in place to monitor project results and impact; provide technical guidance on how to report and analyze progress against the project results matrices.
4. Assist in coordinating the compilation of reports and papers on IOM strategic approaches, documenting lessons learned and good practices, and priorities for internal and external distribution; research, draft and submit documents necessary for project development, reporting and donor liaison purposes.
5. In coordination with the Partnerships and Coordination Unit, (PCU), contribute to the PRU’s engagement with donor representatives.
6. Consolidate and review data on programme implementation and indicators and coordinate with SNFI and CCCM Programme Managers and other PRU staff and key staff in other CO’s units for the drafting of regular progress reports to be submitted to donors, partners and IOM Regional Office and Headquarters.
7. Support the PRU’s programmes in developing, mapping and reviewing assessments for planning of activities, including risk management, in coordination with other IOM units’ programmes and cluster partners.
8. Support the PRU’s programmes in harmonizing assessment tools and databases and in improving data collection and analysis, activity tracking, risk management and reporting.
9. Assist in responding to internal and external information requests and inquiries regarding different programmes and activities.
10. Support in coordination with Iraq CO’s PCU and Public Information Unit to prepare for monitoring visits for internal and external monitoring, and support with data analysis where needed.
11. Undertake and oversee regular field monitoring and evaluation visits with field staff to check technical compliance and timely execution of projects vis-à-vis approved plans and baselines.
12. Undertake duty travel, participate in field evaluation, and needs assessment visits to other parts of the country as needed.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, International Relations, Developmental Studies,Humanitarian Development, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in the field of emergency response and humanitarian assistance and support to displaced populations, including grant programming;
• Minimum two years of experience working at an international level with IOM or relevant agency on reporting, legal compliance requirements, joint agency project development and fundraising for humanitarian and/or development donors; and,
• Experience in managing projects and support unit staff for project development and reporting.

Skills

• Knowledge of UN, IOM and NGO mandates and programmes in the humanitarian response, IDPs, camps and informal settlement response, post conflict reconstruction and development, and previous work in UN or International Organizations is an advantage;
• Strong interpersonal and communication skills and ability to present clear and concise information;
• Ability to meet deadlines and work under pressure; and,
• Ability to work independently or with minimal supervision.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.