Project Cycle Management Trainer – Syria

Background:

Under the umbrella of DKH’s Capacity Building Initiative Asia (CBIA) Program that aims at enhancing the capacities of DKH partners in the region, an emerging need to support the partners in training, mentoring, and coaching has risen. Complying with the Core Humanitarian Standards and its indicators, alongside the commitments listed in the Charter for Change, strengthening partners’ capacities, and forming a stronger partnership spirit in the humanitarian assistance field is of crucial value. This assignment will directly contribute to building the capacities of DKH Asia partner’s staff, by equipping them with the technical and practical knowledge to grow the organization and programs which should ultimately improve the delivery of services to the most vulnerable people in their respective countries.

Position Summary:

DKH’s Regional Office West and Central Asia is seeking to hire a PCM expert and trainer. The objective is to conduct a 5-day training on the various phases of the Project Cycle Management for their partner organization situated in Damascus, Syria, aligning with their operations in the humanitarian action field. The training is offered to DKH’s Partner’s projects staff to ensure proper understanding and application of the essential PCM practices. The Trainer is also expected to conduct a basic assessment to determine the baseline of knowledge and the areas of focus so to customize the training package to cover the needs in the most efficient manner.

The objective of the assignment is to provide technical training to optimize the trainees’ knowledge in managing humanitarian projects more efficiently while maintaining the standard humanitarian principles met.

The Trainer’s tasks will be:

1. Conduct a technical assessment to identify the baseline from which the training will shape its outcomes.
2. Design a practical and interactive training package according to the findings identified during the technical assessment.
3. Facilitate a 5-day training including pre and post assessment surveys that measure the impact of the training qualitatively and quantitatively. Including a dedicated session on using MS Project in a practical manner.
4. Report on the training outcomes and steps taken to achieve the objectives.

Stakeholders and Workshop Attendees:

GOPA-DERD’s staff including Project Managers and Project Coordinators, and other related field staff, when needed. Selected staff from DKH will also be attending the training.

Scheduling:

DKH expects to commence the mission during the second half of June 2023.

Language:

Training language is a mix of Arabic and English. All reports are to be submitted to DKH in English.

Timeline:

15 days of effort from signing the agreement, excluding travel days.

Deliverable

1. Technical Assessment (3 – 4 days of effort)

• In coordination with the assigned focal point from GOPA-DERD, conduct a technical assessment to identify the main areas of focus.
• Summarize the main focus areas as a reference for the training package design

2. Training (6 – 8 days of effort (including preparation))

• Training methodology must be well explained in the technical proposal. Illustrating clear steps for training and evaluation.
• Handouts, if any, must be included in the Workshop Package Material
• Pre and post survey templates
• deliver 5 days of training, coaching and facilitation of activities as to be agreed on upon signing the agreement, including a dedicated session on using MS Project

3. Training Report (2 – 3 days of effort (including revisions))

• Submit the workshop’s full narrative report on all activities commenced.
• Obtain acceptance by writing from DKH on the completion of the consultancy.

The proposalmustinclude:

• Consultant’s motivational letter
• Consultant’s updated CV – including a concise summary of relevant competencies and previous relevant experiences.
• Technical Proposal including technical methodology (must not exceed 5 pages).
• Proposed daily rate inclusive of all taxes.

Required Competencies:

• Minimum of 5 years of experience in PCM, preferably in the Levantine region with INGOs and NGOs.
• Solid experience using MS Project and training on it.
• Flexibility in customizing training contents for the needs.
• Well aware of humanitarian context in Syria and the challenges.
• Ability to travel to Syria without any restrictions. Preferably residing in Syria or allowed to stay and work in Syria.
• Fluency in Arabic and English.

Budget Proposal

The proposed budget should indicate the daily rate for a maximum of 15 days of effort, distributed according to the deliverables mentioned above. Logistical arrangements for the mission must not be included in the budget proposal, as they will be reimbursed separately, if any. The daily rate must be inclusive of all taxes in compliance to the Jordanian Sales and Income Tax laws. Payment of the contract will be released in EUR or in the local currency via bank transfer according to the payment schedule to be determined in the contractual agreement within 30 days from submission of the invoice.