Project Coordinator, Workforce Nutrition

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking for two Project Coordinator, Workforce Nutrition to support the project deliveries of our Workforce Nutrition projects in GAIN Ethiopia. These roles will be offered on a fixed term contract basis until December 2026, subject to availability of funding. You will be based in GAIN’s Ethiopia office in Addis Ababa, Ethiopia or Hawassa, Ethiopia.

Reporting to the Senior Project Manager, you will be the key player in improving employee wellbeing across various industries. You will collaborate with the Senior Project Manager to lead the day-to-day operations of a workforce nutrition project, focusing on implementing workforce nutrition project in large-scale farms, garment factories, and similar sectors.

Your core mission is to ensure successful program integration within these companies. This involves meticulous planning, execution, and monitoring of project activities, while building strong relationships with stakeholders. You will develop project plans tailored to each sector, oversee resource allocation, and manage communication across diverse project teams. Through proactive risk management and continuous evaluation, you will ensure the project stays on track and achieves its goal: establishing effective employee nutrition programs to enhance workforce health and productivity.

The postholder will be responsible for the day-to-day operational delivery, implementation and monitoring of workforce nutrition project, specifically focusing on tracking the progress and status of project activities and liaising with stakeholders of WFN project and ensuring that project outputs and activities are successfully implemented within approved plans, budget, timeline and quality standards.

Key Responsibilities include:

• Managing workforce nutrition project schedule, activity plan and planning milestones, supporting the tracking of progress and deliverables from project partners
• Drafting necessary project documentation during the design, planning and end-to-end implementation of the project as per the GAIN Project Management Guidelines (PMG) i.e. results framework, work plans etc. Conducting assessments and taking part in proposal development.
• Identifying, escalating, tracking and resolving workforce nutrition project issues on an ongoing basis, and proactively reporting to the Project Manager issues which require wider attention and resolution.
• Liaising with relevant environment, gender and safeguarding specialists to ensure that themes are present and relevant in project activities
• Facilitating implementation of workforce nutrition project activities in compliance with the policies and best practice standards of GAIN
• Building strong partnerships with civil society, INGOs, government entities, private sector and other organisations
• Developing appropriate narrative reporting and financial accounting documentation for the Project Manager’s review in order to meet GAIN and donor’s requirements
• Facilitating accurate project budgeting and forecasting processes, ensuring that activities costs are kept within budgets
• Developing Terms of Reference for project consultants/suppliers hired on a short-term basis and ensure proper delivery of technical services and submission of technical and other report within ethical and procurement standards and guidelines
• Ensuring timely monthly project reporting on program progress achieved, program plans, changes in direction and challenges encountered

About You

The ideal candidate will have proven experience in project management and previous experience in business and project administration systems, including financial administration as well as proven ability in donor contracting & budget management. You will have experience in group facilitation to ensure effective stakeholder participation and consensus building.

In addition, you will have previous experience in delivering projects on time / on budget, using project management processes and tools including risk management, benefits management, financial management and quality assurance.

The postholder should possess excellent communication skills, fluent in written and spoken English and able to work effectively in a multicultural environment, candidates with knowledge of second language within GAIN’s regional offices is desirable. In addition, you should be highly flexible and willing and able to travel.

A recognized international accreditation in a project management and/or bachelor’s degree in business management, international relations, sustainable development, economics, development studies or related field. You will be computer literate in Microsoft Office and with advance knowledge of spreadsheet and database packages as well as experience in handling of web-based management systems.

About our Offer

The starting salary on offer for this role is from USD 14,472 – USD 16,548 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based and have the existing right to live and work in the Addis Ababa, Ethiopia or Hawassa, Ethiopia regions to be eligible to apply for this position.

This advert closes on 24th June 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.