Project Coordinator – UCAN (National Role)

The Opportunity

Role Purpose

The Project Coordinator role provides essential administration, logistics, procurement and finance support to the UCAN Project Director and team members. The Project Coordinator will use their excellent administration, coordination and finance skills to support ongoing processes and to establish new mechanisms to better support key tasks. This position relies on developing strong relationships within the UCAN Team, including those based remotely, and with Regional Office (RO) support teams

Administration, HR, Finance, Supply Chain and Awards Management.

In order to be successful you will bring/ have:

• A minimum of a BA in a relevant field.
• Minimum of three years’ experience in a coordination or administrative role, including previous experience in and supporting multi-disciplinary teams.
• Experience setting up and maintaining administrative, financial and event management processes.
• Excellent written and oral communication skills, including fluent written and spoken English and Arabic.
• Excellent interpersonal skills with experience liaising with stakeholders and of working with people from a range of backgrounds and cultures.
• Ability to work on own initiative, manage a high volume of work and prioritise against tight deadlines and under pressure.
• A high level of IT literacy, including troubleshooting and utilisation of projectors and videos.
• Understanding of and commitment to humanitarian/development work and to the mission of Save the Children International.

Key Areas of Accountability

Project management support

• Lead on the online subscriptions under the project including monitoring spend toward the allocated budget in coordination with the finance team, tracking invoices, and managing the admin accounts.
• Provide administrative support to communications with CO Focal Points and partners
• Support in the generation of reports and communications material
• Support recruitment processes and procurement of goods and services for project activities, including raising purchase orders and tracking key steps and delivery outputs
• Structure and maintain the shared folder for the project and keep track of team members’ input.

Team Management support

• Provide effective administration and coordination support for the Project Director across a range of recruitment, HR, procurement, finance, administration and fundraising tasks and processes.
• Support procurement of goods and services for the Project Director and team members, including raising purchase orders and tracking key steps and delivery outputs
• Lead on providing administrative support for travel and visitors for the Project Director
• Coordinate orientation schedules for new staff in the UCAN team with internal and external teams; and liase with other teams to ensure timely access to SCI systems for new team members
• Contribute to and coordinate the preparation of presentations and materials to support fundraising for the project
• Coordinate the Project Director’s meeting schedule
• Maintain costing information and tracking systems to support project budgeting including management of ongoing online subscriptions
• Maintain confidentiality of sensitive information at all times
• Take minutes of meetings, as required

Training and meeting coordination

In collaboration with RO/CO support teams:

• Support face to face training and meetings by sourcing, booking and liaising with venues and suppliers before, during and after the events
• Support remote / online training and meetings, ensuring effective coordination and logistics support
• Manage event budgets, tracking expenditure, processing invoices and other financial information, such as expense claims and payment of suppliers
• Raise purchase orders as required for venues and materials
• Support in confirming that documentation is obtained for all expenditure
• Ensure effective support and coordination of training / meeting materials, and ensure the necessary equipment and stationary is available to participants and facilitators

General

• Contribute to team meetings and planning processes, internal initiatives and reporting requirements
• Demonstrate leadership in relation to Save the Children policies and practice with respect to child safeguarding, bullying and harassment, code of conduct, equal opportunities and other relevant policies and procedures.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.