Project Coordinator (National)

Location: Dnipro

Department: Programmes, National Staff member

Reports to: Programme Lead

Contract: Fixed Term, 10 months fixed term employment contract

About HelpAge

HelpAge International works with partners and a diverse global network of more than 170 organisations over 90 countries, supporting millions of older people to live safe, dignified, and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age.

About the Job

The Project Coordinator will be responsible for the coordination of activities in the relevant geographic area ensuring full compliance and application of all HelpAge International (HelpAge) Ukraine policies, facilitating project development, and ensuring timely delivery of project activities including implementation, monitoring, and reporting, and budget control and management.

Key areas for impact/influence and responsibilities

• Plan and oversee the implementation of the project in the area of responsibility of the HelpAge Dnipro Office.
• Organize, coordinate implement, and follow up project activities, including administrative and financial aspects, providing expert advice and ensuring timely delivery.
• Coordinate, oversee and direct the work of project officers and social workers and ensure the quality and timeliness of their deliverables as well a full adherence to HelpAge standards.
• Establish and maintain close working relationships with project partner and stakeholder, international and national organisation active in the humanitarian assistance to elderly people.
• Participate in relevant coordination and cluster meeting and provides feedback.
• Closely coordinate activities with technical advisers and MEAL officers and seek actively their input as necessary for the appropriate project response.
• Ensure that project reports are drafted timely.

Skills and experience

Required:

• Experience in project coordination and management, preferably in the Humanitarian field.
• University degree in social work, or a relevant field.
• Experience in implementing projects in close collaboration with local and/or regional authorities.
• Excellent communication, organisation, and planning skills.
• Solid command of English.
• Strong interpersonal and teamwork skills.
• Problem solving skills and willingness to travel through Ukraine as required.

Desirable:

• Experience in working with elderly people.
• Experience in overseeing the work of staff at the local level, such as social workers and volunteers.
• Knowledge of HelpAge International principles.
• Negotiation skills.

Key Behavioural Competencies

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

In addition, as an HelpAge employee you are expected to:

Working Collaboratively with Others: Work collaboratively, building mutual trust and respect, with external organizations and partners to achieve our strategic aims and objectives; being accountable for the work we do together.

Adaptability and Flexibility : Adapt to new directions or opportunities arising within the organisation and in our work area; being flexible in our role, constantly using the feedback to learn more and evolve further.

Supporting and Facilitating Change: Lead behavioural and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged.

Extend HelpAge’s Reach and Impact: Extend HelpAge’s reach and impact by creating and identifying new business development opportunities and building relationships with new partners.

Diversity and Inclusion: Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalised by gender, economic status, disability and other factors of discrimination.

Leading Others (for managers): Demonstrate strong leadership to own unit/department and manage people in a well and reputable manner. Create an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with. The post holder will also be responsible for:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.
• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices.
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

SAFER RECRUITMENT

All employments at HelpAge International will be subject to satisfactory references and appropriate screening checks, which can include misconduct disclosure schemes and terrorism finance checks.