Project Coordinator – Mykolaiv, Ukraine (National)

Mission

In Ukraine, Geneva call is launching a multiyear program to answer to the current situation aiming in the short term to build knowledge among all parties involved in the conflict; and over the middle-long term to leverage policy development and enforcement of norms related to the protection of civilians and public infrastructure and negotiating humanitarian access. Overall, Geneva Call aims to develop humanitarian engagement with armed parties and communities as a means to create space for dialogue on the protection of civilians. Geneva Call works in the whole territory of Ukraine.

Geneva Call consists of many diverse nationalities, cultures, languages and opinions. Geneva Call is an inclusive working environment for all its staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

Role

The Project Coordinator (PC) under the supervision of Head of Program (HOP) will provide technical and implementation oversight for achieving the key deliverables of the assigned project. The PC will ensure that project activities within their location are delivered in a timely and high-quality fashion, the assigned project(s) meets its objectives and deliverables quantitatively, qualitatively and within the prescribed timeframe and budget, while following internal procedures and donor requirements. The PC will be responsible to support on financial management aspect of the project, develop spending plans, activity budgets and conduct monthly budget versus actuals financial reports (BVAs).

The PC will also be in charge of submitting quality reports, reviewing and revising project documents, maintaining donor and organizational compliance as per GC requirements. In addition, the PC is expected to contribute to the design, planning, and implementation of other initiatives as part of the overall Ukraine country programme. Importantly, the PC shall ensure that the field project implementation and overall country programme strategy are in sync.

Main activities

Project Management

• Coordinate all technical activities at and oversee implementation of the project at field level according to contract objectives, ensuring the project meets agreed targets; Lead on operational aspects of field-level delivery;
• Responsible for quality project planning, implementation, monitoring and evaluation in line with internal and donor work plans in field offices;
• Provide quality regular reports on project implementation, status, activities and identified challenges; ensure regular monitoring of project implementation using developed tools;
• Oversee the collection and analysis of information relating to the context, conflict situation, humanitarian needs and potential impact on GC’s work in project area(s);
• Ensure sufficient research is done into specific humanitarian issues in project areas to analyse trends and support arguments to improve compliance with humanitarian norms;
• Supports the HoP in the day-to-day design, delivery, and progress of the project activities against agreed targets;
• Conduct/lead Monthly/Quartetly Project Cycle meetings with field teams and country management team for progress review and course corrections;
• Ensure quality monitoring and evaluation of projects and interventions, working with relevant MEAL staff to coordinate and roll out MEAL systems.

Financial Management

• Contribute to transparent and timely project-related financial management following GC procedures;
• Work on developing project budgets which further contributes to country budgets;
• Follow up project spending plans and conduct monthly BVAs for field offices with the country management team to ensure project spending is on track;
• Track financial expenditures on monthly basis with support from Finance team.

Communications and humanitarian engagement

In coordination with the Head of Program:

• Develop relationships, liaise and collaborate with relevant local authorities and stakeholders on project activities and represent GC programme at field-level as delegated by the Head of Programme.
• Identify and suggest partnerships with relevant stakeholders, as required, and lead on the partner activities;
• Support implementation of communications strategy including campaigns, events, other initiatives;
• Plan and see through the production of innovative communications materials localised through consultations involving target audiences;
• Ensure timely receipt of material data about project activities (photos, videos, stories from the field) and reports to showcase project outcomes and achievements.

Security

In coordination with security focal point of the country programme:

• Ensure staff supporting the project follows GC’s security policies and protocols;
• Lead regular assessments of the security situation vis-à-vis the project, project partners, beneficiaries and GC, preparing risk assessments and suggesting mitigating measures and following up on incidents as necessary;
• Support the HOP in conducting exploratory/scoping missions to new project areas/sites for program expansion.

Other

• Attend and represent GC as required at conferences and other fora of interest to the organisation;
• Support on recruitment processes of the project teams;
• Supervise field project staff as assigned, and provide ongoing support and mentoring;
• Perform any other relevant tasks as assigned.

Main qualifications

Education and experience

• Completed degree of Higher Education in relevant field such as Political or Social Science, International Humanitarian Law or Human Rights;
• A minimum of 3 years of relevant, diversified and progressively responsible professional experience, preferably in protection, disaster risk reduction or humanitarian areas;
• Previous experience in project planning, monitoring, reporting and evaluation is required ;
• Field work experience with NGOs in conflict and crisis-affected areas and emergency contexts is desirable.

Technical skills

• Project planning, monitoring, reporting and evaluation skills;
• Experince in managing projects, partnerships and teams;
• Knowledge in designing and implementing training programmes;
• Software skills (MS Office, Excel, KOBO, graphic design tools, social media, email);
• Knowledge in Human Rights Law, International Humanitarian Law;
• In-depth knowledge of the conflict context in Ukraine;
• Knowledge of relevant international, national and regional policy and legal frameworks;
• Skills and knowledge in Financial Management.

Languages

• English (B2-C1)
• Ukrainian (B2-C1)

Personal skills

• Understanding and respect for organisational principles and confidentiality;
• Strong logic and organisational skills, flexibility and adaptability to change;
• Leadership qualities and unwavering integrity;
• Ability to take responsibility, strong communication skills;
• Ability to work independently as well as in a team;
• Proven ability to work well with colleagues and partners from diverse backgrounds;
• Accuracy and reliability, ability to reach results and meet deadlines under pressure.

Performance management

The employee will be accountable for the responsibilities and the competencies, in accordance with the GC Performance Management p. The following documents will be used for performance reviews:

·The Job Description

·The individual Work- and Professional Development Plan

·The Competency Framework

Conflict of interest

Any candidate affiliated to, or openly supporting, one or more interest groups opposed to the Foundation’s principles and values, or whose previous position could engender safety issues for co-workers at Appel de Genève / Geneva Call, will be excluded from this selection process.

Conditions

Position : Project Coordinator

Type of Contract: Fixed term contract, National position

Activity rate: 100%

Work place: Mykolaiv, Ukraine (subject to change according to context)

Benefits include: 35 calendar days of annual leave, health and accident & disability insurance, possibility to work from home

Preferred start date: as soon as possible.