Project Coordinator

About Point

POINT organization was established by a group of humanitarian workers as a non-governmental organization. POINT is fully registered in Turkey as national organization since 2015. POINT is also registered in Iraq as well, and has ongoing operations in Syria, turkey and Iraq. POINT is a leading NGO in CCCM, Protection, Livelihood, and Early Recovery sectors.

POINT Vision:

Stabilized Civil Communities Socially and Economically.

POINT Mission:

To enhance the knowledge, abilities, and skills, of affected civilians and local actors by providing them with fundamental means and creating opportunities for a greater role in community stabilization.

The purpose of the job:

• The Project Coordinator is responsible for implementing POINT’s CCCM & ERL programs with a focus on activities in NWS through different modalities.
• The project coordinator is expected to implement the CCCM& ERL projects successfully by ensuring all project objectives are fully meet, accurate spending, and achieving all project target. The project coordinator is reporting to CEO and directly leading field team
• Provide day to day management of CCCM & ERL activities implemented NWS, during the project planning and implementation providing operational management. And to ensure the quality of implementation, accountability, and transparency.

Duty station: Gaziantep-Turkey

Reporting to: CEO

Main Tasks:

Project Planning

• Develop the overall CCCM & ERL project mobilization, implementation, systems, approaches, tools, and materials.
• Develop and implement activities in NW Syria.
• In collaboration with the project team, determine the strategic direction of the project in the short and medium term and map out activities, and contribute to the preparation of project proposals and budgets as necessary.

Project Implementation

• To Prepare and regularly update project monthly work plans and schedules that support achievement of program targets within project timelines.
• Ensure that planned activities are successfully implemented according to POINT’s quality standards, SoPs, and donor requirements
• Ensure project implementation is on time, target, and budget, using effective M&E systems to reach desired impacts.
• Prepare Bills of Quantities as required by project.
• Conduct technical evaluation and quality check on project materials as applicable.
• Provide relevant technical expertise/guidance to ensure that technical quality and standards are maintained during project implementation.
• Provide input and regularly review all operations Follow-Up for an ongoing project together with the relevant department manager and Filed Project Coordinator.
• Submit accurate and detailed reports on technical activities conducted.
• Lead the project team and ensuring that all field teams are comprehensively briefed on the objective, expected output and overall implementation strategy of any given activity.
• Ensure that technical officers and other project/field staff are given training and complete all the necessary documentation in line with project requirements.
• Develop and submit donor and internal reports.
• He/she will be expected to provide reports covering activity implementation, achievement of objectives, successes / challenges, beneficiary feedback, etc.
• Plan, coordinate and oversee staff plans.
• Anticipate and mitigate risks and troubleshoot any unforeseen challenges during the project implementation.

Finance

• Review the spending plan(s) and provide accurate forecasts with BOQs
• Forecast monthly cash requirements of the project and submit to Finance department.
• Review the financial transactions and the ensure alliance with approved budget.

Logistics:

• prepare the project procurement plans, and follow up with relevant departments.
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to the applicable scenario.
• Confirm the quality of material selection when applicable
• Ensure proper management and use of the project assets and stocks

Administration/HR

• Participate in the recruitment of project staff (development of organigrams, ToRs, elaborating the tests and reviewing them, interviews etc.)
  • Ensure that project staff understand and are able to perform their roles and responsibilities
  • Follow-up the work plans and day-to-day activities of the project staff
  • Manage the project staff in cooperation with the line manager
  • Ensure a positive working environment and good team dynamics
  • Undertake regular appraisals of staff and follow career management
  • Manage interpersonal conflicts
  • Ensure capacity building among staff in relevant sectors.
  • Motivate, encourage staff, and keep positive working environment.

Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc.) are adequately prepared, compiled, and filed according to POINT procedures.

Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs, and they follow them accordingly
  • Report any security issues to donor and organization in timely manner.

Coordination:

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners, and stakeholders in all stages of project design and implementation
• Coordinate with NGOs working on related issues and specifically on CCCM & ERL related issues.
• Attend the CCCM & ERL working groups to ensure complementary programming with other actors. Ensure that always contact with beneficiaries is conducted in a sensitive and respectful manner.
• Mapp different coordination mechanisms in the field, in Turkey, with donors, and others as required.
• act as a focal point for all project related issues and liaise with donors on project updates and other communication

Quality Control

• Assess the activities undertaken and ensure efficient use of resources.
• Ensure lessons learned are documented, shared, and reflected in project planning and decision making
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development

Grants:

• Ensure the project is implemented in line with donor rules and regulation, host government law, and POINT policies.
• Lead the project extension and modification, with finance department
• Identify new gaps and further opportunities to expand program, and lead the project development process.
• Conduct regular Grant review meeting to ensure smooth programming, quality implementation, and improve inter-departmental coordination.

Reporting

• Provide regular and timely updates on progress and challenges to line manager and donors
• drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provide
• Any other tasks requested by line manager.
• Adhere to all point organization policies and abide by administrative orders and disciplinary procedures in the event of any violations.
• A pledge to abide by the zero-tolerance policy adopted by the Point organization in cases of sexual exploitation and abuse, and direct reporting in the event of any violation in this regard.

Skills & Experience

1. Minimum 3 years’ experience in managing and coordinating humanitarian projects (those with experience managing CCCM and ERL projects are preferred).
2. Experience in project management and PCM project life cycle.
3. Experience in relief and development programs is preferred, as an understanding of the living conditions of the stakeholders and beneficiaries.
4. Good in English, especially report writing.
5. Good knowledge of Microsoft Office programs**.**
6. Good communication, problem-solving, negotiation, and management skills**.**

Qualification:

• Bachelor’s degree in business management, Economics, Finance, humanitarian sector, or other related fields
• Experience in Project Cycle Management (PCM)
• At least three years of work experience, with relevant tasks, good knowledge of the humanitarian aid system with a special focus on community-based projects.
• Proven experience in working with multilateral and bilateral donors is must, in particular UN agencies and GMS system.
• Proven experience in CCCM & ERL activities is a must.
• Previous experience in remote project management.
• High interpersonal skills with a strong analytical approach in problem solving and management.
• Excellent knowledge of written and spoken English and Arabic.
• Good command of MS office programs.
• Turkish Nationality is a plus.