Project Coordinator

INTERVENTION SECTOR(S): Rapid response to the crisis – MHPSS for children and parents

APPLICATION DEADLINE: 19th December 2022

CONTRACT TYPE: Full Time

PERIOD OF EMPLOYMENT: 6 months

LOCATION: Zakarpatsia

SALARY: Based on Experience

SALARY RANGE: 750 to 800 (USD) Depending on experience

EDUCATION DEGREE: Bachelor’s Degree

EDUCATION DEGREE DETAILS: A bachelor’s degree in social science or project management. A Master’s Degree is a plus

EXPERIENCE REQUIREMENTS: 3 to 5 years

UKRAINIAN LANGUAGE: Fluent

ENGLISH LANGUAGE: Moderate

COUNTRY: Ukraine

Cover Letter: YES

BACKGROUND

INARA provides life-altering medical care and reconstructive surgery for children (0-18 years) who have injuries due to war, blasts, or unsafe living conditions, and are unable to access or afford treatment. INARA’s work consists of filling the gap in access to free-of-charge medical and surgical treatment.

INARA’s response to the Ukraine crisis – one of the largest displacement crises in the world today – is focused on humanitarian needs that arise, particularly among Internally Displaced Persons (IDPs) and Refugees with the primary focus on children and youth in line with INARA’s mandate. Pursuing its overall strategic goal of building the resilience and recovery of vulnerable and conflict/war-affected young people and children in the first place, INARA in partnership with Mariupol Youth Union aims at supporting the integration of families with children into new communities through the creation of a Safe Space for adaptation, socialization of children and their development in Mukachevo district, namely settlements: Mukachevo, Verkhnokoropetsk (Upper Koropetsk) community. The space will create an environment conducive to psychological recovery and return to the normal rhythm of life for children and their parents as well and give them time to look after themselves and allocate some time for self-development and livelihood activities.

INARA has a PSEA Policy that the successful candidate will be expected to comply with and promote.

The Opportunity

The project coordinator will be based in Ukraine and will manage the implementation of the project mentioned above in close coordination with the local partner – Mariupol Youth Union. The project coordinator is expected to drive the day-to-day operation of a project that is designed to support the smooth integration of IDP children and their parents into the local community. Furthermore, to lead the work with the partner organization and its employees and newly recruited employees for the ‘Safe Space’.

MAIN RESPONSIBILITIES

• Coordinate project management activities, resources, equipment and information
• Define weekly action plans and track the progress
• Assign tasks to MYU’s internal teams and assist with schedule management
• Monitor the budget for the project and liaise with MYU’s finance colleague to ensure following the required procedures;
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to Rapid Response Coordinator on a weekly basis
• Issue all appropriate legal paperwork (e.g. contracts and terms of the agreement)
• Create and maintain comprehensive project documentation, plans, and reports
• Ensure standards and requirements are met throughout project implementation
• Ensure financial and procurement procedures are applied when dealing with suppliers/contractors.

Reporting

• Reports to the Rapid Response Coordinator on a regular basis through weekly catch-ups.
• Ensure submission of monthly financial reports and budget reconciliation docs from MYU to INARA
• Submit narrative reports to INARA on a bi-monthly basis;

Working environment

The working environment will be a combination of both field and office-based work. There may be times when the position holder is required to work on the weekends or evenings and undertake other duties which are broadly in line with the above.

Requirements

• A bachelor’s degree in social science, project management, or any relevant degree
• At least 3 years of management experience in child and youth protection and/or MHPSS projects, preferably in the NGO sector
• Proficiency in English is desirable in addition to Ukrainian
• Excellent oral and written communication and reporting skills.
• Competence in Microsoft office, and data collection tools.
• Decision-making skills for acting on policies and strategies.
• Ukrainian Citizenship is Required.