Project Coordinator

Job Description

– Start Date: 1 August 2022

– Working Hours: Full-time, 09:00-17:00, Monday – Friday

– Duration: 4 months, with potential for extension

Safe Passage (SPI) and ELIL are recruiting a joint Project Coordinator to support a new joint initiative set up by both organisations to support refugees fleeing Ukraine.

SPI

The “Safe Passage Ukraine Response Project” is a project delivering legal advice and information to people on the move to provide greater access to the UK’s Homes for Ukraine scheme and Ukraine Family Scheme. The legal clinic will be staffed by rotating teams of UK pro-bono lawyers who will provide face-to-face support and advice to those fleeing Ukraine. The clinic will be based in various strategic locations in Warsaw, Poland, linked in closely with the existing local aid network.

ELIL

ELIL is developing a project that aims to provide legal assistance to refugees fleeing Ukraine through Polish pro bono lawyers (the “Ukraine Pro Bono Collaborative” (UPBC)). The purpose is to provide high-quality, face-to-face legal information and assistance to refugees arriving from Ukraine. Volunteer pro bono lawyers will be trained and supervised to provide legal support on issues relating to temporary protection, on queries relating to Polish law and to help refugees navigate the legal procedures in Poland.

The role

The purpose of role will provide day-to-day coordination of the SPI and ELIL projects. This will involve managing the clinic, coordinating the two teams of pro bono lawyers (UK and Polish) and collaborating with relevant local organisations. It will also include reporting, monitoring and evaluation and the collection of anonymised case data.

Key responsibilities

– Managing the day to day running of the clinic and the program

– Managing the volunteers and organising the work of the team

– Representing SPI and ELIL in coordination meetings

– Developing and maintaining good relations with refugees, team members and relevant stakeholders

– Assisting with planning, implementing, monitoring and evaluating the program

– Identifying emerging issues and trends in order to improve the implementation of the program and respond to changing needs

– Contribute to reporting, including preparing monthly operational reports

Essential

– Excellent verbal and written English skills

– Fluency in Polish

– Eligibility to work in Poland

– At least two years’ experience of project management, preferably with experience of working for an international organisation or INGO/NGO

– Ability to work in a fast-paced, multicultural environment and to cope with competing demands under tight deadlines

– Excellent interpersonal and teamwork skills and experience of establishing good working relationships with a variety of people of different nationalities

– Time-management skills, resourcefulness and attention to detail

– Experience of working in a humanitarian/emergency context

– Ability to adapt to a changing legal, humanitarian/emergency-response environment

– Drafting, analytical and communication skills

– Organisational skills and the ability to manage efficiently multiple priorities, deadlines and tasks

– Capable of being proactive and working independently

– Passionate about supporting the rights of refugees and migrants

– Culturally sensitive

– High professional ethics and integrity

Desirable

– Fluency in Ukrainian / Russian

About Safe Passage

We believe every person has the right to be safe; safe to be with their family and safe to rebuild their lives. Our vision is a world where the people who need it have safe passage to a place of safety, family, and justice. We do things differently – championing the rights of refugees and displaced people as they flee persecution, using the law to help them access safe routes to a place of safety. We work alongside refugees to campaign for change and build public support for safe passage for all. To date, over 2,000 individuals have travelled to safety through routes we have opened. We won the 2021 Charity Awards Campaign and Advocacy Prize, and our work has been recognised with awards from Liberty, Sheila McKechnie, as well as chosen as Guardian Christmas ‘Charity of the Year’. In a year when the need for safe passage for refugees has been brought into even sharper focus, you will be joining an organisation at the forefront of advocating for safe routes to protection.

About ELIL

European Lawyers in Lesvos (ELIL) is a charity registered in Germany and Greece that provides free, independent legal assistance to refugees. Our teams of expert asylum lawyers and volunteer lawyers support refugees in navigating the asylum procedure, preparing for their interview and, if relevant, applying to reunite with family members across borders. In doing so, we strive to uphold the rule of law, defend human rights and ensure meaningful access to justice. ELIL is a charity registered in Germany and Greece. It was founded by the Council of Bars and Law Societies of Europe (CCBE) and the German Bar Association (DAV) in 2016. These organisations represent the bars and law societies of 45 European member, associate and observer countries, and through them more than 1 million European lawyers. ELIL is now also supported by the Conseil national des barreaux (CNB). ELIL was inspired by belief in the fundamental importance of upholding the rule of law, protecting human rights and ensuring meaningful access to legal assistance. Our teams of lawyers have been providing free, independent legal assistance to asylum seekers in Greece since 2016 (Lesvos, Samos, Athens and Thessaloniki).