Project Assistant (Policy and Liaison, Relocation)

Link to original job advertisement

Context

Under the overall supervision of the Senior Emergency and Post-Crisis Specialist, the direct supervision of the Regional Thematic Specialist Resettlement, Relocation and Complementary Pathways and in coordination with the IOM managing mission in Greece, the incumbent will act as project assistant under a regional Relocation Project implemented by IOM across the European Economic Area (EEA). In this context, the incumbent will support overall policy and liaison with the European Commission at regional level and work in close coordination with IOM Country Offices implementing the project in the region.

Core Functions / Responsibilities

1. Closely work with the RTS, the IOM managing mission and the IOM offices implementing the regional relocation project in maintaining and promoting good working relations with European Commission (EC) counterparts in the field of EEA Relocation, notably through attendance to relevant EC events and keep counterparts informed on a regular basis of IOM activities and policies in the field of relocation;
2. Work with IOM Country Offices managing and/or implementing the regional relocation project to draft/adapt informational and guidance tools for field missions in the field of EU relocation; ensure information exchange between the IOM Regional Office Brussels and implementing missions in sending and receiving countries in the region, promoting links between pre-departure and post-arrival phases in relocation;
3. Contribute, in close coordination with the RTS, the production of analysis and summaries of relevant EU directives and policies in the field of EEA relocation that are of relevance for IOM’s relocation programming in the region;
4. Assist in providing support to IOM field missions managing and/or implementing relocation programming, specifically with information on EC rules and regulations (DG Home in particular) throughout the project cycle, including early identification of needs and technical monitoring missions, when required;
5. Work closely with the Resettlement and Relocation RTS and Resource Management staff on the revision, endorsement and submission of project proposals or amendment requests from IOM field missions to EU services (DG Home in particular) in the field of relocation, as may be required. This includes the review and quality control of content, guidance provision, liaison with colleagues, and update of relevant IOM databases;
6. Contribute to the revision to and approval for submission of project reports and other project outputs from IOM field missions to EC services (DG Home, in particular), as may be required, in close coordination with the Resettlement and Relocation RTS and relevant colleagues from the Resource Management team. This includes the review and quality control regarding overall content of documents, guidance provision, liaison with colleagues, and update of relevant IOM databases;
7. Attend internal and external meetings, thematic seminars and conferences and ensure smooth transfer of information to relevant colleagues/units, as required;
8. Any other tasks as may be required.

Required Qualifications and Experience

Education

• University degree in Political Science, Migration Studies, International Relations or a related field with a focus on humanitarian aid from an accredited academic institution, with three years of relevant professional experience, preferably in similar roles;

OR

• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

Experience

• Experience in an international environment dealing with migration and asylum is a requirement;
• Excellent drafting and reporting skills is a requirement
• Excellent knowledge of EU institutions, EU decision-making and finance mechanisms is an advantage;
• Experience in project cycle management is an advantage;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is a requirement
• Specific trainings in the field of forced displacement is an asset.

Languages

Fluency in English is required. Fluency in French or Spanish is an asset.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.