Project Assistant (Immigration& Border Governance)

Organizational Scope & Context:

Under the overall supervision of the Head, Programme Coordination Unit, and the direct supervision of the Programme Manager IBG, the Project Assistant will support the implementation of IOM Egypt’s SAR and border management related activities. S/he will be expected to support the liaison with relevant national Governmental authorities and the coordination with other Units as well as with the Project Development and Support Unit.

Core Functions / Responsibilities:

1. Assist the Programme Manager in the implementation of assessments, capacity building and technical assistance activities, including training preparation and delivery under the IBG Programme.
2. Organize trainings, study tours, internships, on-the-job-mentoring, workshops and roundtables as related to the project.
3. Contribute to the development and standardization of templates (reports, questionnaires, surveys, profiles, application, feedback and interviewing forms and others) related to the IBG Programme.
4. Provide information on the Programme as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the Programme deliverables.
5. Assist in monitoring and evaluating the implementation of different Programme activities and updating the teamwork plan accordingly.
6. Coordinate off-site trainings, workshops, meetings and other Programme related activities in term of logistical and operational support.
7. Liaise with other IOM staff members on administration, financial, logistics and operational matters in support of Programme activities.
8. Carry out data collection and entry for capacity building activities and of relevant beneficiary data, in line with IOM’s Data Protection Principles.
9. Provide support with informal translation of correspondence and other materials from Arabic into English, and vice-versa and assist with interpretation.
10. Perform such other related duties as may be assigned inclusive of duty travels.

Required Qualifications and Experience:

Education

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience. or
• Secondary School education with five years of relevant experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Excellent writing and communication skills in Arabic and English; • Previous experience in an international, humanitarian/development organization and/or in capacity building initiatives is an advantage.
• Ability to draft clearly and concisely.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and respect for diversity and gender equality.
• Ability to work under pressure.
• Teamwork oriented but with a capacity to work independently.
• High level of computer literacy.

SKILLS

Knowledge of the broad range of migration related subject areas dealt with by the Organization

• Knowledge of the UN system.
• Knowledge of technical concepts of border and migration management in relation to the Egyptian context.

Languages

English and Arabic (Fluent)

Advantageous

Fluency in French

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produce and deliver quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

This is a national position and as such only Egyptian citizens and legal residents with authorization to work in Egypt at the time of the application will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.