Project Assistant (Data & Information Management)

Under the overall supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta and the direct supervision of the Head of the Project Development, Research and Data Unit, and in close collaboration with the other Units in the Mission, the incumbent will be responsible for supporting data and information management to promote evidence-informed action at the Mission level.

Core Functions / Responsibilities:

• Support the creation and implementation of data and information management tools at the Mission level in coordination with IOM regional and global data and information management experts;
• Contribute to the Mission’s activities and projects developed as part of the data and analytics response;
• Support the implementation of an Information Management System (IMS) for centralized data collection, processing, analysis, and storage at the Mission level, in coordination with ICT;
• Apply data quality control mechanisms for operations as set by the project standards;
• Support the Units in ensuring IOM Data Protection Principles in implementing data collection and storage tools;
• Create visualization tools to enhance data interpretation and reporting capabilities;
• Compile, prepare, clean and manage data sets and prepare related statistical information and distribute them regularly to the other IOM units;
• Support the Units in the development of project-specific and standardized data collection tools, ensuring alignment with organizational objectives and requirements;
• Support the Supervisor in monitoring and evaluating the effectiveness of data collection tools/systems and proposing continuous improvements as needed;
• Support the production of data analysis for policy briefs and research for the Mission in coordination with the Mission’s Research Project Assistant and the other Units as relevant;
• Perform other duties as they might be assigned.

Required Qualifications and Experience:

Education

• High School diploma with five years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International University degree in Statistical Science or Information Technology or a related field from an accredited academic institution, with three years of relevant professional experience, preferably in similar roles.

Experience

• ​​Previous experience in developing data visualization tools(applied knowledge of Power BI, Tableau and Adobe Illustrator or a comparable tool);
• Experience in managing or working with data, datasets, and databases;
• Demonstrated experience of data collection and statistical analysis required; an asset if such data and analysis relate to migration.

Skills

• ​​Demonstrated proficiency with Microsoft Office applications, including Excel, Access and Power BI is required;
• Data analysis experience in the migration-related topics is an advantage;
• Knowledge of IOM’s migration dynamics monitoring and analysis systems at the global level and in the Mediterranean is an advantage;
• Proven analytical skills and creative thinking;
• Excellent communication skills, efficiency, and flexibility;
• Ability to work under pressure;
• Attention to detail and quality and capacity to meet deadlines.

Languages

Fluency in ​Italian​ and English is required (oral and written).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Italy will be eligible for consideration.