Project Assistant

Context:

Under the general supervision of the Director, Office for the Coordination of the Mediterranean, Chief of Mission in Italy and Malta and Representative to the Holy See, and the direct coordination of the Project Manager, the incumbent will perform the duties listed below acting as Project Assistant for the Unit’s activities related to Facilitated Migration.

Core Functions / Responsibilities:

1. Assisting in liaising with the relevant authorities within the Italian Ministry of Interior to organise all necessary pre-departure activities for relocation beneficiaries, as well as departure and escorting assistance during beneficiaries’ transfer, if needed.
2. Collecting and compiling in collaboration with IOM Missions in the MSR information material for implementing pre-departure information sessions. Collecting and compiling beneficiaries’ feedback through a dedicated interview questionnaire.
3. Managing the cultural mediators’ roster.
4. Supporting in the procurement of services and goods needed for the implementation of the project.
5. Filing all financial supporting documentation related to project’s activities, this way assisting the project manager in coordinating with the Administration and Finance Unit all aspects related to payments concerning goods and services purchased through the project.
6. Performing other such duties as may be assigned.

Required Qualifications and Experience:

Education:

University diploma in social sciences and at least two years of relevant experience.

Experience:

• Experience in providing direct assistance to migrants;
• Experience in liaising with different types of stakeholders, at national and local level .

Skills:

• In depth knowledge of the national migration context.
• Knowledge of the functioning of the Dublin Unit.
• Knowledge of project cycle’s phases.

Languages:

• Fluency in Italian and English (oral and written).
• Working knowledge of other European languages.

Required Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Italy will be eligible for consideration.