Project Assistant

Terms of Reference for Project Assistant

Vision Hope International

Improved educational, social and economic integration of Somali, Sudanese and Yemeni minorities in Jordan

Position Description

Under the overall responsibility and direct supervision of the Vision Hope International Deputy Country Representative, the Project Assistant will provide technical guidance to ensure achievement of project objectives and efficient delivery of project outputs. The Project Assistant will help monitor the project activities, lead networking activities on the national level, and support staff development.

Duties and Responsibilities

Monitoring and Reporting

• Support the streamlining of the M&E system and development of a M&E database for all indicator relevant data for the project.
• Handle Data in excel sheet, collect, organize, sort and obtain outcomes. Knowledge in Microsoft Power BI and data visualization is a plus.
• Oversee the M&E system and database, including routine checks and trouble-shooting as necessary; coordinate with partner staff to ensure proper M&E procedures are followed and all data is recorded timely and correctly
• Liaise with and support the external M&E specialist on the endline survey and capacity building on M&E for the partner NGOs
• Guarantee timely submission of all deliverables and reports to be submitted to VHI and partners, and liaise with program staff to ensure the quality of deliverables and reports

Financial Logistics

• Use the Winpaccs software to manage all accounting.
• Oversee the accounting of the partner organizations, ensuring quality, accuracy, and timely submission
• Handle all office and project-related procurement for the Country Office in line with VHI procurement policies

Staff Development and Technical Support

• Coordinate with VHI and PC/PM to support all ARDD trainings and capacity building exercises in relation to VHI policies or procedures
• Ensure all staff are trained on the Microsoft Teams server with an appropriate level of technological knowledge; oversee the server maintenance and upkeep
• Provide additional technical support and oversight for project staff as needed

Networking

• Organize meetings and help represent VHI in networking situations, sector-wide events, and coordination and cluster meetings in Amman
• Liaise with the relevant Jordanian ministries to ensure streamlined coordination in relation to VHI and its projects

Benefits:

• 6 working hours per day.
• Flexible policies regarding working from home.
• Health insurance along with social security.
• A learning environment which enables growth within a small team.

Are you the one?

1. A bachelor degree, experience from 0-3 years in non-profit organizations, we welcome people with no prior experience who’re willing to learn.
2. English language proficiency, technical writing skills.
3. Good Communication and organization skills
4. Proficiency in Microsoft office tools specially in Excel.
5. Not required, but it is a plus: Power BI knowledge, data visualization tools.
6. Ability to organize and sort data, obtain outcomes out of raw data.