Project Assistant

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS Philippines, established in 1945, is the longest running, continuous CRS country program with extensive programming in peacebuilding, emergency response and recovery, and disaster risk reduction and climate change adaptation. The Philippines country program has over 100 staff members in Manila, Davao and Cotabato City offices. CRS Philippines is committed to collaborate with our strong network of church partners, national and subnational government agencies and secular NGOs throughout the country, strategically advancing local leadership to achieve sustainable development goals in the Philippines.

Job Summary:

CRS is implementing a 5-year USAID funded project entitled Climate Resilient Cities (CRC). As part of the project implementation team, you will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of Climate Resilient Cities project resources to help ensure operational effectiveness in support of high-quality programming.

Roles and Key Responsibilities:

• Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe project meeting minutes; draft formal project letters and simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, staff attendance reports, project materials/packages, etc.).
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities, including post-travel documentation requirement assistance.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
• Assist in event organization including capacity building workshops, field visits, VIP site visits etc.

Basic Qualifications

• Bachelor’s Degree required, in Business Administration or any related course.
• Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
• Strong professional writing skills in English language
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Required Languages – English and Filipino. Regional language is an advantage.

Travel – Must be willing and able to travel up to 10%.

Knowledge, Skills and Abilities

• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, organized, keen attention to detail, resourceful, solutions oriented and results-oriented

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: none

Key Working Relationships:

Internal: CRC Project Team

External: Government partners, consortium partners, vendors

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer