Project Assistant

Position Summary

The Project Assistant supports implementation of activities of the project, in particular related to his/her country of posting. S/he carries out tasks in support of project development and implementation and provides administrative and program support to project management processes.
The Project Assistant is responsible for the administrative and program processes and support functions in projects. S/he organizes project events and meetings being responsible for the management and implementation of the logistical arrangements and follow up. S/he compiles and prepares inputs to meetings, project reports, presentations and communication materials and processes activities in support of recruitment and procurement actions as well as manages contracts with contractors. S/he is responsible for maintaining project’s filing system.
The Project Assistant works under the supervision of the Project Manager ensuring a smooth and timely delivery of project activities under the Project’s work plan and collaboratively with all members of Project Team either in the Project Offices. The daily work is supervised by the Project Manager.

Duties and Responsibilities:

• Assist in implementation of project activities in accordance with the work plan;
• Prepare administrative documents, collect and compile inputs to documents;
• Draft routine correspondence for project implementation;
• Prepare inputs to implementation processes such as recruitment of expert, procurement and contracting;
• Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;
• Process actions in other systems;
• Administer contracts with service providers, interpreters and experts;
• Collect, compile and organize background materials, documents and other materials for meetings;
• Compile project reports;
• Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities;
• Provide support to the organization of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social programme, catering, participant lists, DSA calculations;
• Is responsible for meeting logistics; meeting rooms, audio-visual equipment, name tags, logistics for arrivals and departures, DSA payments in cash;
• Maintain the project filing system;
• Compile and prepare inputs to PI/PR materials as required;
• Support implementation of project-related communication activities;
• Perform any other duties as required.

Qualifications & Preferred Skills

Required Qualifications and Skills:

• Bachelor Degree in Business Administration or Human Resource;
• At least three years’ experience in the same position.
• Previous working experience with INGOs or humanitarian organization is highly preferred;
• Fluency in English, Arabic Languages;
• Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
• Strong organizational and problem-solving skills;
• possesses strong cross-cultural communication skills, both written and verbal;
• Able to work in a team and as individual;
• Good management, administrative and communication skills;
• Must be organized, able to multi-task, flexible, and able to work as a team and individual;
• Be very flexible regarding time, tasks and responsibilities

Interested applicants should forward the CV with a covering letter in English explaining their interest in the position to:

Email address: [email protected]  or [email protected]   indicating the Job Number (IRQ‐H02), position and the governorate they are applying for (Project Assistant) in the subject line of the email  

The closing date for applications for the above vacancy is 25April 2022, at 04:30 PM.

(local time).