Project and Communications Officer

The job of a Save the Children UK’s Project and Communications Officer is an integral and collaborative one.

• Are you confident with communicating simply and effectively, including social media?
• Do you have strong organisational skills and a resolutions-based approach, with the ability to think on your feet and come up with ideas?
• Are you a team player who is willing to collaborate and help with team objectives?
• Are you motivated by our vision of creating a world where every child doesn’t just survive but thrives and can go on to change the world – and of inspiring and leading others to do the same?

If the answers to these questions are yes, we would love to hear from you!

Note:

This role closes on the 19th September, but we may have to close it early if we are inundated with applications so to avoid disappointment please do apply early!

To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

About Us

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

This role is based in the UK Impact department. Here, we aim to tackle child poverty and disrupt its impact on children’s early learning. We work closely with the children, families and communities we aim to support. We recognise their diversity and strengths as well as the challenges they face, and we aim to reflect their diversity and experiences in our UK staff team.

Job Purpose

You will be responsible for providing vital support to a range of projects and communications activities, ensuring that our work runs smoothly and that people inside and outside the organisation get to hear about it.

As a rights-based organisation, we are committed to anti-racism and actively opposed systemic oppression of any form. You will support our commitment to celebrate diversity, challenge inequality, and build an inclusive environment for every one of our employees so we can better represent the children we protect.

Main Accountabilities

The Project & Communications Officer’s key duties will be to:

• Support the efficient operation of several projects and teams, including organising regular project meetings and maintaining agendas; tracking actions; keeping notes and ensuring project documents are up-to-date
• Identify bottlenecks, contingencies and risks to projects and communications activities, and diagnose and support with solutions and mitigations to barriers
• Communicate with stakeholders regarding project requirements and progress
• Take responsibility for a range of finance tasks, including designing and using systems to track income and expenditure; setting up and monitoring expenditure requisitions; and being a point of contact on finance tasks for the team
• Project manage internal and external reporting tasks and create, collate and update key information about our work to meet our reporting requirements
• Project manage the organisation and co-ordination of events and visits, and help to promote and run them
• Design and draft content for social media channels, and help to identify opportunities for engaging content
• Draft compelling and engaging briefings about our work for internal and external audiences
• Support the smooth running of the office (for roles based outside our London office) by processing mail, overseeing access to the office, and other relevant tasks
• Other tasks that are in line with the role and grade

Person Profile

• Strong organisational skills, with the ability to work through tasks logically, identify risks early, and seek effective resolutions
• Confidence to raise and clearly describe risks, problems and possible solutions promptly with more senior colleagues
• Experience of co-ordinating with colleagues across teams to align to goals and projects on a timely and efficient basis and manage competing priorities and tasks
• Ability to maintain the highest of levels of confidentiality and sensitivity when dealing with sensitive information from families, partners or senior colleagues
• Strong verbal and written communication skills, particularly the ability to explain your plans and systems, and communicate what you need from others
• Good writing skills for non-specialist audiences, with the ability to pull different pieces of information together into an engaging story
• Good numeracy skills and confidence with using simple Excel files
• Strong commitment to and interest in the work of the UK Impact department, with our focus on the early years and poverty among children living in the UK

The above criteria does not necessarily have to have been in paid work, please do think about your voluntary/family experience when considering them.

We’re building a culture that is inclusive, with ambition for children and kindness for our people at its heart. We seek to engage our people regularly in developing our culture through a variety of channels – not least our staff-led Equalities Networks.

Mae swydd Swyddog Prosiect a Chyfathrebu Save the Children UK yn un hanfodol a chydweithredol.

• Ydych chi’n hyderus yn defnyddio’r cyfryngau cymdeithasol yn y gweithle ac yn barod i gefnogi tîm Cymru ar hyn?
• Oes gennych chi’r gallu i ddehongli iaith dechnegol a chreu cynnwys er mwyn cysylltu â chynulleidfaoedd gwahanol?
• Oes gennych chi werthfawrogiad neu ddealltwriaeth sylfaenol o’r Gymraeg?
• Ydych chi’n cael eich cymell gan ein gweledigaeth o greu byd lle mae pob plentyn nid yn unig yn goroesi ond yn ffynnu ac yn gallu mynd ymlaen i newid y byd – a gan ysbrydoli ac arwain eraill i wneud yr un peth?

Os mai’r atebion i’r cwestiynau hyn yw ydw/oes, byddem wrth ein boddau’n clywed gennych chi!

Nodwch:

Er mwyn osgoi siom, rydym yn eich cynghori i gyflwyno eich cais cyn gynted â phosibl gan ein bod yn cadw’r hawl i gau’r swydd wag yn gynnar os derbynnir nifer mawr o geisiadau. Mae hyn er mwyn sicrhau y gallwn reoli lefelau ymgeisio tra’n cynnal profiad ymgeisydd cadarnhaol. Yn anffodus, unwaith mae swydd wag wedi cau, ni allwn ystyried ceisiadau pellach.

Amdanom ni

Mae Save the Children UK yn credu bod pob plentyn yn haeddu dyfodol. Yn y DU ac ar draws y byd, rydym ni’n gweithio bob dydd i roi dechrau iach mewn bywyd i blant, y cyfle i ddysgu a diogelwch rhag niwed. Mewn argyfwng, a phlant sydd fwyaf agored i niwed, rydym ni bob amser ymhlith y cyntaf i ymateb a’r olaf i adael. Rydym yn sicrhau bod anghenion unigryw plant yn cael eu diwallu a bod eu lleisiau’n cael eu clywed. Rydym yn sicrhau canlyniadau parhaol i filiynau o blant, gan gynnwys y rhai anoddaf i’w cyrraedd.

Mae’r rôl hon wedi’i lleoli yn adran Effaith y DU. Yma, ein nod yw taclo tlodi plant a dileu ei effaith ar ddysgu cynnar plant. Rydym ni’n gweithio’n agos gyda’r plant, eu teuluoedd a’r cymunedau rydym ni’n ceisio’u cefnogi. Rydym yn cydnabod eu hamrywiaeth a’u cryfderau yn ogystal â’r heriau sy’n eu hwynebu, a’n nod yw adlewyrchu eu hamrywiaeth a’u profiadau yn nhîm staff y DU.

Pwrpas y Swydd

Byddwch yn gyfrifol am ddarparu cefnogaeth hanfodol i amrywiaeth o brosiectau a gweithgareddau cyfathrebu, gan sicrhau bod ein gwaith yn rhedeg yn llyfn a bod pobl y tu mewn a’r tu allan i’r sefydliad yn cael clywed amdano.

Fel sefydliad sy’n seiliedig ar hawliau, rydym wedi ymrwymo i wrth-hiliaeth a gwrthwynebu gormes systemig o unrhyw fath. Byddwch yn cefnogi ein hymrwymiad i ddathlu amrywiaeth, yn herio anghydraddoldeb, ac yn adeiladu amgylchedd cynhwysol i bob un o’n gweithwyr fel ein bod yn gallu cynrychioli’r plant rydyn ni’n eu gwarchod yn well.

Prif Atebolrwydd

Prif ddyletswyddau’r Swyddog Prosiect a Chyfathrebu fydd:

• Cefnogi gweithrediad effeithlon sawl prosiect a thîm, gan gynnwys trefnu cyfarfodydd prosiect rheolaidd a chynnal agendâu; olrhain gweithredoedd; cadw nodiadau a sicrhau bod dogfennau prosiect wedi’u diweddaru
• Nodi meini tramgwydd, trefniadau wrth gefn a risgiau i brosiectau a gweithgareddau cyfathrebu, gan gynnig diagnosis, cefnogaeth ac atebion wrth liniaru rhwystrau
• Cyfathrebu â rhanddeiliaid ynghylch gofynion a chynnydd y prosiect
• Cymryd cyfrifoldeb dros amrywiaeth o dasgau cyllid, gan gynnwys dylunio a defnyddio systemau i olrhain incwm a gwariant; sefydlu a monitro archebion gwariant; a bod yn bwynt cyswllt i’r tîm ar dasgau cyllid
• Rheoli cyflawniad tasgau adrodd mewnol ac allanol a chreu, casglu a diweddaru gwybodaeth allweddol am ein gwaith i gyflawni ein gofynion adrodd
• Rheoli cyflawniad trefnu a chydlynu digwyddiadau ac ymweliadau, a helpu i’w hyrwyddo a’u cynnal
• Dylunio a drafftio cynnwys ar gyfer sianeli cyfryngau cymdeithasol, a helpu i nodi cyfleoedd i greu cynnwys atyniadol
• Drafftio sesiynau briffio ysgogol ac atyniadol am ein gwaith ar gyfer cynulleidfaoedd mewnol ac allanol
• Cynnig cefnogaeth er mwyn i’r swyddfa redeg yn llyfn (ar gyfer rolau wedi’u lleoli y tu allan i’n swyddfa yn Llundain) trwy brosesu post, goruchwylio mynediad i’r swyddfa, a thasgau perthnasol eraill
• Tasgau eraill sy’n cyd-fynd â’r rôl a’r radd

Proffil Person

• Sgiliau trefnu cryf, gyda’r gallu i weithio drwy dasgau’n rhesymegol, nodi risgiau’n gynnar, a sicrhau datrysiadau effeithiol
• Hyder i grybwyll a disgrifio risgiau, problemau ac atebion posibl yn brydlon gyda chydweithwyr uwch
• Profiad o gydlynu gyda chydweithwyr ar draws timau i gysoni nodau a phrosiectau’n amserol ac yn effeithlon a rheoli blaenoriaethau a thasgau sy’n cystadlu â’i gilydd
• Y gallu i gynnal y lefelau uchaf o gyfrinachedd a sensitifrwydd wrth ymdrin â gwybodaeth sensitif gan deuluoedd, partneriaid neu gydweithwyr uwch
• Sgiliau cyfathrebu llafar ac ysgrifenedig cryf, yn enwedig y gallu i esbonio’ch cynlluniau a’ch systemau, a chyfleu’r hyn sydd ei angen arnoch chi gan eraill
• Sgiliau ysgrifennu da ar gyfer cynulleidfaoedd nad ydynt yn arbenigol, gyda’r gallu i dynnu gwahanol ddarnau o wybodaeth ynghyd i greu stori atyniadol
• Sgiliau rhifedd da a hyder gyda defnyddio ffeiliau Excel syml
• Ymrwymiad cryf a diddordeb yng ngwaith adran Effaith y DU, gyda’n ffocws ar y blynyddoedd cynnar a thlodi ymhlith plant sy’n byw yn y DU

Nid oes rhaid bod wedi bodloni’r meini prawf uchod mewn gwaith cyflogedig, cofiwch feddwl am eich profiad gwirfoddol/teuluol wrth eu hystyried.

Rydym yn adeiladu diwylliant sy’n gynhwysol, gydag uchelgais ar gyfer plant a charedigrwydd i’n pobl yn ganolog iddi. Rydym yn ceisio ymgysylltu â’n pobl yn rheolaidd wrth ddatblygu ein diwylliant trwy amrywiaeth o sianeli – yn enwedig ein Rhwydweithiau Cydraddoldeb dan arweiniad staff.

Mae Save the Children UK wedi ymrwymo i amrywiaeth a chyfle cyfartal ym mhob agwedd ar ein gwaith yn allanol ac yn fewnol. Rydym yn ymdrechu i fod yn gyflogwr cynhwysol ac yn annog yn arbennig geisiadau gan grwpiau heb gynrychiolaeth ddigonol fel rhieni neu ofalwyr sy’n dychwelyd i weithio ar ôl seibiant gyrfa, pobl LHDT+, o gefndiroedd Du, Asiaidd a Lleiafrifoedd Ethnig, rhai gydag anabledd, nam, gwahaniaeth dysgu neu gyflwr hirdymor, rhai sydd â chyfrifoldebau gofalu, o wahanol genhedloedd a rhanbarthau, ac o gefndiroedd economaidd-gymdeithasol llai breintiedig.

Ways of Working:

Remote First – The majority of our roles can be performed remotely, however you may work from the office as often as you wish. Whilst you will be predominantly working from home, we may require you to come to your contracted office up to 2-4 days per month or 6-8 days per quarter (Note: This will be agreed with your Line Manager and team) This is intended to be time spent on collaborating with colleagues and relationship building.

On-site – There are certain roles that cannot be performed remotely and so your role will be based in an office location and you may occasionally be able to work from home.

Flexible Working – We are happy to discuss flexible working options at interview**.**

Commitment to Diversity & Inclusion:

Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be “Free to Be Me”. We are mot looking for just one type of person – we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think.

We are especially interested in people whose childhood experiences – of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability – help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.

To see our full statement please visit this link: https://jobs.savethechildren.org.uk/our-policies/diversity/