Choose Love
Salary: €29000 – €38000 per annum (dependant on experience), 12 month fixed-term.
Location: Central and Eastern Europe but with frequent travel within the region and Europe
Purpose of the role: to support the organisation’s programmatic efforts relating to the crisis in Ukraine including needs assessment, identifying and onboarding new partners, grants management and donor reporting
We are Choose Love
Our vision: a world that chooses love and justice every day for everyone.
Our mission: we do whatever it takes to identify, close and prevent gaps in services and protections for people on the move and displaced people globally.
This is what we do
Choose Love was founded by a group of friends who wanted to collect donations for refugees in Calais. Six years later, we now support over 150 groups projects across 15 countries. We are creative, energetic and have huge ambitions.
We raise money in support of over 150 groups providing vital aid and services to refugees and displaced people around the world – doing whatever it takes to identify, close and prevent gaps in services and protections.
ABOUT THE ROLE
This role will be part of the Programmes team at Choose Love. The Programmes Manager will be highly flexible and adaptive, able to jump in and out of projects as needed, with strong project management and highly effective administration skills. This role will ideally have experience assessing humanitarian needs and managing grants.
Key areas of responsibility:
Context analysis, needs assessment and communication
- Understand the context in Ukraine and neighbouring countries and maintain up to date information on the needs in the region
- Conduct continuous needs assessment using Choose Love’s framework, to make recommendations for the most effective use of funding
- Develop and maintain effective and productive working relationships with stakeholders to enhance cooperation and coordination
- Represent Choose Love at external meetings where appropriate
- When required, arrange visits for the Choose Love team, donors, journalists and stakeholders.
Grant administration (Grantees and Donors)
- Work closely with implementing partners and our Programmes & Compliance team to track documentation needed for granting to partner organisations.
- Support development and maintain grants tracker tool to track grant start and end dates, reporting deadlines, etc.
- Draft Memorandum of Understandings between Choose Love and partner organisations.
- Gather documentation from new partners for due diligence and compliance.
- Review documents according to due diligence and compliance needs (adhering to UK charity law and guidelines).
- Support partners with drafting and editing grant documents
- Maintaining the schedule for reporting to donors.
- Narrative reporting to donors – capturing the work of our implementing partners.
- Support with developing proposals for donors to Choose Love.
Relationship Management
- Develop and maintain effective relationships with new and existing partners in the region
- Facilitate trips for donors and other stakeholders including journalists and politicians
- Communicate regularly with implementing partners and track key takeaways and action items to share internally.
- Respond to ad hoc capacity building requests – including support on application process and support with reporting
- Maintain up-to-date understanding of the needs of communities and partner operations.
Internal Communications
- Contribute to information flow across the organisation about needs assessments, partner activities, Choose Love including presentations on team calls and email updates to the team.
- Support the Senior and Executive leadership teams with information to feed back to the board about Programmes work
- Capture information on specific contexts and Programmes impact, and summarise quickly and efficiently to the Communications team, as well as for external stakeholders / funders.
Key requirements:
- Relevant and proven experience in a Programmes Manager, Grants Manager or similar role.
- Previous experience working in a humanitarian emergency context is essential
- Understanding of the current situation in Ukraine is essential
- Fluency in written and spoken English and Polish is essential
- Fluency in either Ukrainian, Romanian/Moldovan and/or Russian is desirable
- Financial management, attention to detail and excellent organizational and relationship management skills
- Self-starter with proven ability to take direction and work independently, using initiative. Able to hit the ground running.
- Excellent writing, editing, grammatical and analytical skills.
- Strong drive and adaptability to work effectively across a broad range of cultural/geographic areas.
- Capable and willing to be flexible and move from one project to another as need dictates, with a focus on reactive or short-term work.
- Proven ability to meet deadlines and manage multiple tasks while ensuring quality output.
- Acute attention to detail and able to juggle multiple projects.
- Proven ability to oversee a wide portfolio of projects and to manage multiple competing deadlines.
- Ability and strong desire to work collaboratively.
How to apply
Please send a copy of your CV and a compelling covering letter detailing why you think you are the right candidate for this role and for Choose Love to [email protected]. We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis so for the best chance of success please apply today – we look forward to hearing from you.
Equal opportunities
We work in a spirit of solidarity with our partners, communities, and beneficiaries without compromising the need for safety and protection. We seek to protect the rights and uphold the dignity and humanity of all those whom we reach. We recognise and respect individuals’ capacity: we see them as actors in their own development, and we encourage their engaged participation in our work.
Choose Love is an equal opportunity and merit employer, offering employment to suitable individuals who exhibit and are willing to ascribe to our mission and values. We are committed to cultivating a fair and healthy environment, where everyone can be themselves and thrive. That’s regardless of your gender, age, ethnicity, disability, religion, sexual orientation, and cultural identity.
At Choose Love, we are committed to the safeguarding and protection of all those with whom we have contact, especially refugee children and vulnerable adults. We will do everything possible to ensure that only those who are suitable to work with children, vulnerable adults and displaced communities are recruited to work for us. For this reason, this post is subject to a range of vetting checks including a criminal records disclosure.