Programmes Assistant

Here at Human Appeal we have an exciting opportunity for a Programmes Assistant to join our team on a full-time basis as part of an initial 1-year fixed term contract with a view to progressing into a permanent role. In return, you will receive a competitive salary dependent upon experience and country of domicile.

Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide.

The successful candidate will play an integral role in providing administrative support to the wider Programmes department in order to ensure the smooth operational running of Human Appeal’s international programmes to support our beneficiaries worldwide.

Job Purpose:

To provide administrative support to the Senior Programmes Coordinator in the implementation, coordination and monitoring of Human Appeal (HA)’s international programmes, as well as supporting in the process of collecting and presenting project feedback to HA partners and/or donors. All with a view to ensuring the smooth operational running of HA’s international programmes in order that as many beneficiaries as possible can be adequately supported by our charity. Also with a view to evidencing the success of HA’s international programmes in order that the charity can continue to increase financial support from individual and institutional donors.

Accountabilities:

• Support the management of projects through the project life-cycle including; project design, planning, implementation, monitoring evaluation and learning
• Support the Senior Programmes Coordinator with the preparation of all key paperwork, proposals, agreements, contracts etc. in relating to the full programme management cycle, with a focus on the support of individual beneficiary cases needing medical treatment.
• Assist in the preparation of narrative and financial reports for prospective and existing donors regarding projects overseas
• Provide necessary field-based information updates to the Communications, Donor Care and Fundraising teams
• Coordinate regular field trips for the Senior Programmes Coordinator so that they can carry out project audits and monitoring
• Maintain detailed records of projects and donors through effective use of our internal systems and Salesforce database
• Assist in the development of HA Programmes department’s project materials, trainings and toolkits
• Contribute to key working groups, advocacy networks and consortia in which HA engages, representing the organization at key events, meetings and conferences, as appropriate
• Provide ad-hoc administrative support to the Programmes Team, including routine office tasks
• Carry out research on potential new funding opportunities upon request, for the Institutional Funding team
• Liaise with relevant HA Field Offices and partners to prepare and edit project proposals where requested
• Support the compilation of donor and partner correspondence, contracts, etc. when required
• Be responsible for scheduling and booking rooms for Programmes meetings, compiling agendas and then circulating minutes and action points
• Assist with processing invoices for payment by finance
• Supporting with the compilation of internal communications
• Playing a support role during inception periods for major new projects, e.g. emergency response projects, under the supervision of the Senior Programmes Coordinator
• Attend regular team meetings and contribute to the overall smooth operational running of the Programmes department.
• Keep up to date with the major issues pertaining to international development and humanitarian response

Employee duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned

What we are looking for:

• Passion for and knowledge about the International development sector
• Relevant background in a related field such a social sciences, or international Development ideally in public health or medical sciences.
• Previous experience in the charity sector, paid or voluntary
• Broad understanding of medical referral cases and medical needs
• Fluent English is essential, additional languages e.g Arabic, Urdu are desirable

We also offer competitive benefits to the successful candidate.

We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis so for the best chance of success please click ‘apply’ today to become our Programmes Assistant – we would love to hear from you.

Disclaimer: Please be aware that due to the anticipated quantity of response, we will only be contacting candidates who are shortlisted to interview stage. If you have not been contacted within 4 weeks of your application, please assume that unfortunately you have been unsuccessful this time.

A Little Bit About Human Appeal…

We have a high staff satisfaction rating of 4.5 out of 5 on Glassdoor! Here’s why:

What our CEO Says: “We are faith-based but not faith-specific. We have faith in all of humanity and believe we can achieve great things when we work together. So, come and be part of a dynamic global charity where we celebrate our differences, as well as our common humanity” Dr Mohamed Ashmawey

What our Staff Say: “At Human Appeal, each one of us has the opportunity to influence others. If you are prepared to challenge yourself there are no limits, so come and make it happen!” Simon, Systems and Reporting Manager

“Everyone’s friendly and eager to help. We’re a small team, but everyone has their own thing about them that makes them unique. Someone teaches me something new every day! Everyone is close and we have lunch together. Being a part of Human Appeal is like a second family!” Eleanor, Volunteers Assistant

“The reasons I have remained working within the charity sector, and specifically with Human Appeal, is the feeling of contentment. I feel that I am contributing towards a greater cause – I am part of a bigger picture – and I get to meet like-minded people” Jahed, Business Analyst

What We Have Achieved So Far This Year: • We have provided emergency aid to 10,770 of the most vulnerable people across Yemen • We have supported 1,000 Rohingya refugees in Bangladesh • We have provided 300 refugee families in Jordan with essential winter aid • We have helped 36,643 people to have enough food to break their fast during Ramadan • We have collected and distributed 21,124 coats to the homeless in the UK • We have provided 258 families with emergency food packs in Manchester