Programme Support Officer (Programme Support Unit)

Position Title: Programme Support Officer (Programme Support Unit)

Duty Station: Sana’a, Yemen

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head, Project Development & Programme Support (PDPS) Unit, Sana’a and direct supervision of the Programme Coordinator (Programme Support Unit (PSU)), the Programme Support Officer will provide technical inputs and guidance to assist in the development of strategies, methodologies and contingency plans that respond to new and emerging operational challenges for IOM Yemen in line with the IOM Yemen Response Strategy and MENA regional strategy, as well as support the Country office (CO)’s project development, Monitoring and Evaluation (M&E) and donor reporting.

Core Functions / Responsibilities:

1. Consolidate inputs in view of developing responses, recommendations and approaches towards emergency response, and community stabilization and migration management activities in Yemen, in line with the CO’s strategy and crisis response plan.
2. Provide technical inputs for the development of strategies, methodologies and contingency plans that respond to new and emerging operational challenges for the country, through a consultative process with senior and programme staff.
3. Support the organization’s project development actions by identifying potential donors, maintaining regular contact with donor relations counterparts and providing technical inputs and drafted sections of project funding submissions/proposals and appeals.
4. Consolidate and analyze data on programme implementation and indicators to facilitate the preparation of interim and final donor reports as well as CO, regional and Headquarters periodic and activity-specific reports, as may be required.
5. Undertake regular in-country and field visits in Yemen to provide technical and procedural information and guidance to support donor liaison, project development and reporting efforts.
6. Assist with the development of M&E data collection and quality assurance tools, as well as with data collection, analysis and reporting.
7. Support and assist in liaising with relevant authorities, United Nations agencies, non-governmental organizations and other stakeholders.
8. Research, analyze and draft other documents necessary for project development, reporting and donor liaison purposes.
9. Take part in planning, organizing and implementing the Project Development/M&E work plan, including updating of the project, reporting and contract schedules for all IOM Yemen projects.
10. Keep accurate and pertinent records of all correspondence, project development and reporting files and administration information.
11. Provide general administrative and technical support for the preparation and organization of conferences, meetings, training and other events, as well as communication and liaison with donors, counterparts, and relevant Yemeni authorities.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, Public Policy, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience

Experience

• Experience in coordinating with managing various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Previous experience working in an international organization and knowledge of the UN is essential;
• Previous experience with and knowledge of emergency and transitional programmes funding mechanisms is essential; knowledge of other countries’ funding mechanisms is an asset;
• Previous work in relevant issues such as migration, displacement, livelihoods, humanitarian assistance, the Middle East, or Yemen advantageous; and,
• Experience in programme development, project monitoring and evaluation required

Skills

• Good project development and report writing skills;
• Good knowledge of programme management cycle;
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc; and,
• Strong understanding of the UN and IOM Rules Regulations and practices are advantageous.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.